Under the supervision of the Senior HR/Admin Officer, the HR/Admin Intern will provide general Human Resource and administrative support for the department. S/he will manage many junior HR related activities including first phase recruitment processes. Carry out administrative tasks like personnel filling, preparing and settling payments and other clerical responsibilities as required.
· Check references and back grounds of candidates for different positions in recruitment.
· Write letters (Official and personal) as per the forms and procedures of IRC.
· Arrange incoming applications and make first-phase screening both from internet and post office.
· Arrange PR/PO and other related documents in box files.
· Organize and document all the personnel files for all the field offices of IRC on time and regular basis as per the personnel file check list of the organization.
· Organize and keep filed all time and effort sheets for all staff.
· Copy and keep documented all payroll information daily and monthly.
· Copy and bind necessary documents as per instruction of the HR team.
· Audit the personnel files and check the fulfillment of all the mandatory documents and inform to the concerned HR person on time.
· Send and follow-up insurance claim-reimbursements to field offices.
· Copying and documenting project agreements and related files for immigration and foreign affairs.
· Follow-up the approval of exit-clearances and other documents with the concerned bodies.
· Work closely with the HR team and be active learner.
· Perform other tasks and support the team as per the assignment by the supervisor.
· Organize and maintain monthly payroll information for all field offices.
· University Degree in Human Resources Management, Management, Business Administration, Personnel Management or related field of study
· 0 year of experience and preferably fresh graduates - 2009/2010 EC.
· Very high trainability and learning interest
· Very strong interest to grow professionally
· High communication and language ability
· Strong organizational skills
· Computer literate especially word and excel.
· Excellent in English and Amharic both speaking & writing.
· Ability to work under pressure.