Assignment:
Check the allocation of accounting data and organize their filing.
Objective 1 : File and archive the documents:
Activities:
- Photocopy/Scan all the invoices;
- File the originals according to budget (contract) and budget line;
- Check that all the invoices are present for each budget line and each contract;
- File the photocopies of invoices according to the books (cash and bank) of each work base.;
- File everything very conscientiously;
- Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);
- If requested by the Deputy Country Finance Manager, look for the original invoices or photocopies, and then reclassify them correctly.
Objective 2 : Participate in preparing audits:
Activities:
- Prepare the files (including scanning) to be sent to headquarters if needed
- Finalize the dispatch of files by adding labels and arranging the files in the warehouse
- Support the Deputy Country Finance Manager in the preparation of donor or government auditsEducational / Professional Background: - B.A. degree in Accounting and Finance ,Admin, Secretarial and clerk or related field of studies.
- Work experience with 0 year experience .
Required skills: Basic Computer Skill– Rigorous – Patient – Dynamic – Initiative – Good organizer – Good relations with people – Sense of confidentiality – Good Understanding of English