The Procurement Officer Receives requests for goods and services (requisitions) and ensures their completeness/ compliance before they are processed;
Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
Collects quotations as per the Procurement Guideline and forwards them to the supervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the requestor when needed;
Coordinates the collection/delivery of goods, including adequate record keeping (GRN, GIN)
Arranges transportation from suppliers to the office/warehouse, as necessary;
Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee;
Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required;
Settles all payments and/or cash advances with legal VAT receipts on a daily basis.
Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Emergency Logistics Coordinator, Program Area Manager, Tendering Committee and PAMT;
Other tasks
Performs additional duties as per the request of the Emergency Logistics Coordinator.
Diploma in Purchasing and Supplies Management.
Bachelor degree/ in Business Administration/logistics Management or related field.
Minimum of 5 years relevant experience for diploma holders and 3 years relevant experience for BA and relevant work experience in INGO environment, involving in the procurement of both emergency and development programs.
Substantial experience in procurement.
Proficient in computer skills and use of internet and other applications.
Able to work with minimum supervision.