The finance Ass. /cashier has the overall responsibility of field payments, handling documents and cash at field level and support program staffs for finance transaction and Assist in implementation of finance polices & procedure.
Common Duties
a. Ensure all field payments are paid and documented properly.
b. Ensure the implementation of finance policies, procedures and systems and recommend any amendment based on the situation of the field office.
c. Ensure compliance with IRC procedures and guidelines.
d. Assist Finance officers for any finance activities.
e. Attend & participate in trainings identified/organized your technical supervisor.
f. Perform other duties as may be assigned by your supervisor
Policies and procedure
- Perform financial duties in line with IRC program, personnel & finance regulations
- Keep well organized books of accounts at the Field office in accordance to the finance Manual.
- Keep filling systems in which documents could be readily available & easily traced to
- Undertake all duties with at most care & with persistent effort.
- Give attention to detailed accuracy & neatness in documentation.
- Ensuring authenticity of documents, correctness of amounts, dates, signatures etc.
- Prepare receipt & payment vouchers for approved payments/settlement Requests.
- Operates the petty cash & cash in office Funds by holding the authorized level of cash.
- Ensure the adequate availability of petty cash in safe at all times & replenish it timely.
- Keep safe boxes as per regulation.
- Travel to Aw bare K/B refugee camps to effect any approved payments.
- Effect cash payment for approved purchases, labor services, Utilities ETC or any program services without delay.
- Journalized cash in office ,Petty cash & cash at Bank accounts in standards laid down in the finance Manual
- Assist the Finance officer in the end of month & end of Fiscal year account closing activities.
- Each month stamp original documents “PAID of RECEIVED BY IRC” before sending to Addis office.
- Each month retain scan copy of original document & share to AA finance.
- Closely assist the Finance Officers in all activities.
- Act as finance officer, when delegated in the absence of her/him, all finance’s officer responsibilities.
- Perform other appropriate duties when assigned by his\her supervisors
- Update the online BVA with payment requests accepted & paid status daily & insure all are paid documents of the respective month marked as PAID in the same month of recording (reporting)
Reports
- Send/ report summary of field payments to Jijiga office on time.
- Report any findings, outstanding balances or government obligation to your supervisors.
Management
- Give orientation or assistant for other staffs about finance issues at field level.
-Supervise the Archivist on proper filing of scan documents as required by donors & IRC policy.
- Send original documents after all the necessary check & filling of each month.
- Follow up things ahead at field level to run the program smoothly
- Manage overall activities of your department and follow up things ahead to run the program smoothly.
- Communicate and consult Jijiga team for any assistant.
Diploma/Degree in Accounting, Management, Business Management or Related field
· One year relevant experience for Degree holders and Three years of relevant work experience for Diploma holders
· NGO experience advantageous
· Familiarity with major donor and local regulations / laws advantageous.
· Competent in spoken and written English
· Competent use of PC especially words and excel
Personal Characteristics:
· Strong sense of personal integrity.
· Attention to detail
· Ability to multi-task.
· Team spirit and problem solving abilities
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