Program Background
The international rescue committee (IRC) responds to the world’s worst humanitarian crisis and helps people to survive and rebuild their lives. Found in 1933, the IRC offers lifesaving care and life-saving assistance to refugees forced to flee from war or disaster
Position overview
Reporting to senior supply chain officer, the supply chain intern is responsible for ensuring the overall supply chain activities mostly on procurement. The supply chain intern must be proactive on delivering the necessary tasks as required.
The Key Responsibilities of an employee's position are outlined below as a Job Description, which is signed at the start of their contract, or upon promotion to a new post. Key Responsibilities should be detailed and measured by quality and quantity. Evaluation/Comments should address whether key responsibilities were met, partially met, or not met.
Responsibilities
1. Ensure deliveries of program and office supplies are in conformity to the quality and quantity of the purchase request as Per IRC supply chain policy and procedures
2. Routine communication with the relevant staff and departments regarding to purchase and delivery of supplies
3. Maintain a proper filing system as per IRC supply chain filing protocol
4. Communicate and follow up with the with the supply chain staff about the shipment of supplies to the field office
5. Keep records of tracking purchase transactions up to the limit of $ 20,000 for specific category
6. Identify the gaps and give support to the supply chain staff
7. Timely report for Addis / field supply chain and responsible program staffs when items released from Addis to Fields offices
8. Follow up weekly warehouse & vehicle maintenance report with the warehouse team and send reports to the field & Addis staff.
9. Make sure procurement files are documented as per the same grant
10. Ensure procurement files are put as per the threshold in the finance pigeon and follow up its review with the finance team
11. Make sure monthly reports are combined together and submit to the Supply chain Assistant coordinator/ supply chain Manager
12. Perform other duties as assigned by immediate supervisor
Expected deliverable:
Maintain full and accurate filing of procurement documents
Maintain consistent arrangements of daily Supply chain operations
Compile monthly reports & provide to the Assistant supply chain coordinator/Supply chain Manager
Qualifications
· Knowledge of supply chain
· Degree in supplies Management or related fields
· Zero years’ experience
· Competent in spoken and written English
· Competent use of PC especially spreadsheets (format/sort/filter…
· Knowledge of local language
Personal Characteristics:
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