Employee Position Summary
Working in Addis Ababa Country office under the direction of the Finance Manager, the Senior Finance Officer is responsible for all aspects of financial management of the country program, ensuring compliance with IMC’s internal policies and procedures as well as donor regulations.
Job Description/Responsibilities:
Specific responsibilities include, but are not limited to:
· Ensures that IMC Ethiopia financial and operational activities are in compliance with Ethiopian (tax law, CSA law, and government pension agency laws), Donor rules and regulations, and IMC policies and procedures.
· Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
· Assist in preparation of donor reports, government reports, monthly pipelines, preparation of projects’ projections and taking action in updating projections as need arises
· Responsible for the review of field office financial documents and conduct regular field visit to the field offices to provide capacity building.
· Coordinate new grant kick-off meetings and post-award coordination meetings as required.
· Review field office financial documents submitted to the country office every month and provide feedback to the field office, Finance Managers and Finance Director;
· Reviews payment request documentations for completeness and signs “checked by” on the payment voucher indicating that the check and voucher has been accurately prepared, the transaction is authorized by a budget-holder, the documentation is complete and accurate, there are sufficient funds in the bank, correctly coded and the cost is allowable.
· Work hand in hand with the Finance Director and finance manager to improve the quality of reports in IMC Ethiopia offices and their timeliness.
· Assist in internal audit, external audit and donor specific audit assignments and response for their quires;
· Conduct random test of transactions (TOT) for all the country office financial documents before and after the payment;
· Check proper allocations of expenses to the projects as per the donor rules and regulations;
· Ensures that all entries are properly documented and all transactions are backed up with complete required documentation that is properly dated and signed.
· Maintains bank and cash transaction journal and informs finance manager and cashier of daily balances.
· Prepares check request vouchers and payment vouchers ensuring that all supporting documents are completed before payment.
· Prepares, monitors and analyses monthly financial reports including data entry into the system and submits them for review to Finance Manager.
· Fulfill other duties, as assigned by line manager.
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· Bachelor Degree in Finance &Accounting, Business Administration or relevant field.
· Minimum 6 years’ experience directly related to financial management or accountancy, preferably with an international organization (NGO)
· Active knowledge of English language writing and speaking
· Knowledge in the management of donor funded projects such as USAID, OFDA, BPRM, UNHCR, UNICEF and UNOCHA
· Proficiency in financial Accounting software, like CostPoint, Sun System & MS Excel and MS Word as well as good grasp on Internet and email communication.
· Ability to work independently and under tight deadlines.
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