INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Award Management Coordinator |
Code | 0024 |
Place of Work | Addis Abeba |
Programme/Unit | Growth through Nutrition |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | One |
Length of Contract | One year with possibility of extension |
JOB SUMMARY
Project Summary
The proposed project will be led by Save the Children as part of a consortium with World Vision, Norwegian Refugee Council and Action Against Hunger (hereafter referred to as SWAN). The overall objective of the project is to contribute towards saving lives, reducing suffering and increasing human dignity for people affected by displacement in Ethiopia. The consortium approach was pursued to facilitate a coordinated joint response, minimize beneficiary overlaps, standardize assistance packages and reach the affected populations at scale in targeted hot spot locations and future humanitarian crises. SWAN members are currently and have been working with one another for many years in different settings. With their history of collaboration, their combined strength and experience ensure strong capacity to deliver large-scale humanitarian response through NFI provision and cash programming. The long-established presence of the members throughout the country with 100+ offices certifies expertise and understanding of the local context, strong relationships with local government bodies and high community acceptability.
ROLE PURPOSE:
Working under the guidance of the Award Manager;
SCOPE OF ROLE:
Reports to: Award Manager
Dimensions:
Number of direct reports: none
KEY AREAS OF ACCOUNTABILITY:
· Maintain all workflows on AMS, ensure all documentation maintained are final versions. Operate AMS to input all new award proposal data, awards must be approved and “activated” in AMS before they appear in Agresso and available for charging:
– Track all funding opportunities through to donor agreement and donor reporting all the way until award is officially closed
– Capture partner/sub-grant information
– Capture donor information
– Capture project/sub-theme information
– Stores document for grant records
– Capture approvals by members and SCI
· Ensure that once approved/activated, data sent to Agresso and grant is open
· Monitor awards on a monthly basis. Generate budget vs actual reports for the Budget Holder; hold monthly award meetings with Budget Holder and document minutes of the meeting on programmatic and financial topics, follow up on action points, alerting Award Manager and Director to any major issues.
· Maintain up to date hard copy award files
· Review Fund Summaries prior to sign off.
o There is an appropriately authorised sub-award agreement
o Partner capacity assessments are complete
o The sub-grantee’s payment is authorised by an appropriate person under the scheme of delegation
o Previous reports from the sub-grantee have been accepted – this includes acceptance by the programme manager that the financial report ties into the activities undertaken.
· Inform Finance regarding expected funds and when funds are received inform Member of the receipt.
Perform other related task as required
BEHAVIOURS (Values in Practice)
Accountability:
· holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
· holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
· sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
· widely shares their personal vision for Save the Children, engages and motivates others
· future orientated, thinks strategically and on a global scale.
Collaboration:
· builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
· values diversity, sees it as a source of competitive strength
· approachable, good listener, easy to talk to.
Creativity:
· develops and encourages new and innovative solutions
· willing to take disciplined risks.
Integrity:
· honest, encourages openness and transparency; demonstrates highest levels of integrity
· Work Experience - 5 years of Grant analysis and reporting or Programme Management background.