Terms of employment: Contract
Project duration : Four years
Duration of contract: one year with possible extension
Place: Ethiopian Public Health Institute, Addis Ababa
Reporting to: National Data Management Center for health (NDMC)
Background
The National Data Management Center for health (NDMC) at the Ethiopian Public Health Institute (EPHI) is a responsible center to centrally archive health and health related data, process and manage health research, apply robust data analytic technics, synthesis evidence and to ensure evidence utilization for decision making by the Federal Ministry of Health (FMoH) and other relevant stakeholders at local, sub-national and national and international levels. NDMC has collaborative partnership with Institute for Health Metrics and Evaluation (IHME), University of Washington and has established a Burden of Disease (BoD) Unit. The BoD Unit is responsible for data mapping, collecting, reviewing and archiving available health and health related data in the country and for producing national and subnational burden of disease estimates collaboratively with Global Burden of Disease (GBD) Study centered at IHME for population and demography, mortality and risk factors for a range of communicable diseases, non-communicable diseases, maternal newborn and child health, nutrition and for injuries. The unit creates platforms for translating BoD evidence for decision and policy at national and subnational levels. The NDMC is looking for high caliber staff for this collaborative project.
Roles and responsibilities
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Perform receptionist duties when needed
Managing filing system
Recording information as needed
Greeting clients and visitors as needed
Updating paperwork, maintaining documents and word processing
Helping organize and maintain office common areas
Performing general office clerk duties and errands
Organizing travel by booking accommodations and reservations needs as required
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Maintaining office equipment as needed
Aiding with client reception as needed
Creating, maintaining, and entering information into databases
Handling incoming calls and other communications
Handling procurement related activities
Light accounting duties
Create, edit, and update spreadsheets
ordinating events as necessary
BA in secretarial science, administration or related fields
2+ years’ experience in an administrative capacity
Customer service experience
Desired skills and experiences
Experience as an office assistant or in related field
Experience as a virtual assistant
Ability to write clearly and help with word processing when necessary.
Warm personality with strong communication skills.
Ability to work well under limited supervision.
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office