a) Developing procurement strategy
· Develops and implements procurement strategy for purchasing management so as to ensure procurement needs of functional units are satisfied in full, on time, within budget and to the agreed quality.
· Develops long-term mutually beneficial relationships with a core number of key suppliers to ensure continuity of supply, best quality and keenest prices.
· In collaboration with Plant manager and other functional heads plan and schedule annual purchases to ensure consistent and sufficient supply of materials and services are available.
· As Executive Team member contribute to overall Company strategic planning and development
b) Day- to- day purchasing function and monitoring
· Monitors and evaluates effective implementation of Company Procurement policies and procedure.
· Conducts market research on a periodic basis to identify potential sources of suppliers for each of the items purchased by the company
· Ensures that suppliers’ database is maintained properly and up dated regularly.
· Ensure that requirements (specifications) are developed as complete and accurate as possible
· Coordinates and supervises the preparation and sale (distribution) of tender document for the procurement of equipment, machineries and other supplies and accordingly invite bidders, and evaluate offers; ensure all bidding processes adhere to Company Procurement Policies and procedures.
· Involve actively in the supplier evaluation process
· Negotiates for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
· Manages Purchasing function to ensure materials are purchased cost effectively and available for production when required.
· Ensures all competent quality execution of all regular purchasing duties and administrative works
· Keeps complete updated purchasing records/data (including list of current and potential suppliers) and pricing are available.
· Coordinates with user functional units in the purchasing scope of different materials.
· Collaborates with Production, Quality Control, Supply Chain, and Sales teams to identify or qualify new suppliers.
· Handling and monitoring of claims to suppliers and vendors for defectives, shortage, and missing parts.
· Liaises with commercial banks, insurance companies, customs, Ethiopian Shipping Lines and other concerned Government Agencies, in matters related to import of goods, payment modalities, tax issues, shipment, etc.
· Makes close follow up of the status of overseas orders.
· Monitors and coordinates deliveries of items between suppliers (Local and overseas).
· Monitors supplier performance to assess ability to meet quality and delivery requirements.
· Collaborates with Production, Quality control, and Supply Chain Teams to identify or qualify new suppliers.
· Manages contracts arising from procurement decisions to the best advantage of Repi
· Ensure that suppliers are evaluated on a periodic basis
· Produces procurement related reports based on the guidelines presented in the company’s Procurement Management Manual