Beza posterity development organization /BPDO/ is an indigenous, non-profit making, non-governmental humanitarian organization working on sexual reproductive health, HIV AIDS and STIs prevention, care and support, improving the socio-economic wellbeing of women and girls, environmental protection, youth leadership and employment.
BPDO has entered a project agreement with USAID to implement activities entitled Community based HIV Prevention care and treatment in the selected Woredas of Amhara and Addis Abab regional states with major focus on test and treat and community ART service.
· Duration of employment: one year with possibility of extension
Job summery
Grant and Finance managers are mainly in managing the overall grant and Finance Compliances requirements of the project.
The most crucial part of a job is to meet USAID Compliances requirements in the financial and operational needs of the project.
The Position also need to provide clear communication of proper rules and regulations for approving grant and finance its specifications, requirements and objectives across all departments of the organization and the project
Duties and Responsibilities of a Grant and Finance Manager
· Facilitate monthly report review process for the project and facilitate joint programmatic and financial reports reviews, ensuring that costs incurred are in line with the progress and clear explanations are provided for budget variances as per the standards financial reporting requirements.
· Oversee report review for compliance with terms and conditions donor and BPDO rules and regulation, coordinating timely cash disbursements for Project sites.
· Organize a post award briefing workshop & trainings on Fraud reporting requirements, introduce new financial reporting requirements and the new uniform administrative requirements, cost principles and Audit requirements for Federal Awards, share major Audit findings and ensure compliance of 100% donor expectations
· Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy.
· Lead and attend monthly Joint Invoice review meeting with the leadership team and complete recommended action points
· Conduct monthly reconciliations with Finance department and facilitate any possible adjustment as required.
· Lead and coordinate on supporting capacity building activities and follow up the actual implementation of grants as per the standard policies and regulations to ensure efficient utilization of resources in ethical manner.
· Contribute to preparing responses to audit requests and specific reporting requirements for sub awards
· Prepare, VAT reports and cost share reports to under the project
· Prepare monthly budget variance analysis and give recommendations
· Review Financial reports before submitted to donors
· Maintains system performance by developing budgeting and reporting systems applications
· Supervises and participates in the preparation of various financial statements and reports
· Coordinates preparation of external audit materials and external financial reporting
· Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls
· Directs and participates in cost analyses and rate studies
· Forecast cash flow positions, related borrowing needs, and available funds for investment
· Ensure that sufficient funds are available to meet ongoing operational requirements of the project
· Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
· Examine financial and legal documents to verify accuracy and adherence to financial regulations and acceptable financial principles
· Manage the preparation and publication of departmental and organization financial documents
· Ensure that the financial reports are prepared and delivered on time.
· Develop standard accounting procedures to improve financial operations efficiency.
· Participate in performance evaluation of finance staff and conduct counseling sessions to identify skill development needs.
· Review annual budgets and recommend any changes if needed
· Establish accurate forecasts regarding expenses and revenues and manage regular reporting requirements.
Qualification, experiences, Essential Skills and Abilities