· Responsible for sourcing of products, collection of quotations/Performa and performing purchase transactions.
· Ensures that purchased items and services meet the stated requirements and takes care of delivery to the Program Area office.
· Collection of information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Logistics Coordinator.
· Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
· Prepare a weekly overview of requisitions processed and outstanding, including lead times;
· Receives requests for goods and services (requisitions) and ensures their completeness/ compliance before they are processed;
· Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
· Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
· Collects quotations as per the Procurement Guideline and forwards them to the supervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the requestor when needed;
· Coordinates the collection/delivery of goods, including adequate record keeping (GRN, GIN)
· Arranges transportation from suppliers to the office/warehouse, as necessary;
· Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee;
· Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required;
· Settles all payments and/or cash advances with legal VAT receipts on a daily basis.
· Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Logistics Coordinator, Program Area Manager, Tendering Committee and PAMT;
· Creating a positive working environment in which continuous improvement, service- mindedness, transparency and open communications are key values.
· Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
· Diploma in Purchasing and Supplies Management.
· Bachelor degree/ in Business Administration/logistics Management or related field.
· Minimum of 5 years relevant experience for diploma holders and 3 years relevant experience for BA and relevant work experience in INGO environment, involving in the procurement of both emergency and development programs.
· Substantial experience in procurement.
· Proficient in computer skills and use of internet and other applications.
Excellent verbal and written communication skills; both in English & Amharic