INTERNAL/EXTERNAL
VACANCY ANNOUNCEMENT
As a registered charity, founded in 1979, Action Against Hunger operates in 45 + countries. The international network of Action Against Hunger is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.
For our Finance Department in Gambella, we are currently looking for the following professional:
Finance Officer
Work Base: Gambella
Availability: As Soon As Possible
General Assignment: Manage the Compliance Review of Transaction Supporting Documentation and Management of the Financial Documentation Aspects of the field office
Duties and Responsibilities:
Objective 1: Compliance Review of Transaction Supporting Documentation and Management of the Financial Documentation Aspects
Receive all payment documents submitted for payment to perform the review process
Check the completeness of supporting documents for ALL transactions as per the standard compliance checklist before payment is effected by the Field Accountant
Ensure all supporting documents have the minimum required information and validation
Contact concerned departments or staffs for missing financial document or information
Pass the reviewed and complete payment documents to the Field Accountant for payment
Reach concerned departments/staffs in search for post-payment supporting documents
Reconcile each proof of payment with transaction type and amount reported in the monthly accountancy
Prepare the monthly Financial Documents Compliance Follow up tool on monthly basis before sending the financial documents to the head office
Report to the Field Finance Manager in case of unmanaged missing documents or related issues
Ensure final review of hardcopy financial documents is done at field level before sending to the head office.
Check for translation of supporting documents. If not, perform translation
Ensure supporting documents are archived in order and properly before sending to head office
Ensure financial documents are delivered to capital office in respect of the deadline
Facilitate the preparation of monthly accountancy bundle and sending
Make sure field level proper archiving is existing
Act responsibly for feedbacks in terms of financial supporting documentation from head office
Objective 2 : Supplementary Tasks
Perform any additional task assigned by direct line manager, (N+1) in line with job description and plan of action
Mandatory to report in case of hear or encounter of any case of immorality to the Field Coordinator, Country Director, Deputy Country Director-Support or Country Human Resource Manager
Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)
Provide out of base support upon request of coordination office
In the absence of Field Accountant
Objective 1: Manage the field office Cash and Bank Transactions
Manage the petty cash and bank transaction of the field office
Effect payments in cash, by Cheque or through bank transfer letter in respect of the Cash Management Policy
Ensure Cash Hour is respected bearing in mind that flexibility is required for emergency situations approved by the management
Check the completeness and compliance of supporting documents before processing the payment
Give feedback to responsible department/person upon presentation of incomplete supporting documents on timely fashion
Prepare Cash Payment Voucher/ Cheque Payment Voucher and ensure it is authorized by the authorized body before the payment
Prepare Cheque payments and present to signatories for signature based on the level of signatories in the cash management policy
Prepare Withholding tax receipt for suppliers in case of transactions above the minimum WHT exempted amount
Make the Payment Vouchers signed by the payee
Pay monthly salary of capital staffs through bank transfer
Pay pension and tax to authorities within the same month of the transaction
Pay Expatriate staffs Cost of Living and Perdiem on the first working day of the month
Release advances requested upon validation and in respect to the advance policy
Ensure the advance is recorded on the advance book and the recipient signed while collecting the advance
Ensure all advances collected are settled before the end of the week either in cash or complete and appropriate transaction supporting documents
Translate transaction supporting documents as needed
Post transactions in cash books and bank books based on the source of transaction on daily basis
Ensure standard descriptions are used while posting the transactions
Charge transaction on the appropriate budget and budget line
Ensure transactions are given appropriate analytical axis codes (account codes, project codes, third party)
Perform bank reconciliation every month
Perform reconciliation of book balance against cash balance in safe box on daily basis
Execute weekly cash count with line manager
Ensure there is no outstanding advance at the end of the month
Close the monthly accountancy latest at the last working day of the month
Execute the monthly cash count at the last working day of the month
Ensure high quality and timely accountancy of field office is produced
Archiving of supporting documents for all transactions of the month
Perform cash withdrawal from bank for replenishment of safe/cash boxes
Keep updated information on bank balance and provide information to the Senior Field Finance Officer for treasury forecast purpose and other staffs upon request
Educational/Professional Background:
BA Degree in Accounting / Finance or related fields and minimum 3 years’ experience directly related to the position
Required skills:
Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines.