Organizes and administers the office she/he is responsible for;
Type’s letters, reports, memos, minutes and other relevant documents;
Compose letters, memos as per the instruction of the supervisor;
Receives incoming mails and distributes outgoing mails to the concerned offices;
Handles incoming and outgoing telephone calls;
Keeps office documents and correspondences in proper filing system;
Ensures the safe keeping of confidential documents;
Handles incoming and outgoing letters faxes;
Requests stationery materials every month by filling the necessary requisition form;
Schedule appointments to immediate supervisor and reminds when they are due;
Screens issues that require the supervisor’s attention according to their nature of priority;
Properly operates machines installed for secretarial duties of the office;
Handling secretarial duties such as preparation of minutes, giving reference number for incoming and outgoing letters, etc;
Transmits messages, instructions, circulars and reminders to concerned work units;
Maintain personnel files for all employees in methodical and confidential manner and ensure files and other information are kept under strict confidentiality;
Display a pleasant manner and positive attitude at all times and to promote a good company image to employees and colleagues;
Taking minute notes and distribution
Capable of writing letters and messages independently with limited supervision
Job Requirement
Requirement
BA in Business Administration and Information Systems/Diploma in secretarial Science and Office Management or related fields.
6 years of proven experience in office management or related activities.