Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards’ supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.
The essential functions of this position include, but are not limited to:
Ø Processes all PRs directed within the lead time
Ø Checks accuracy of all received quarterly PRs
Ø Ensures accurate PRs on online BVA entry
Ø Ensures Accurate preparation of RFQ and fair distribution of RFQ to suppliers
Ø Ensures accurate preparation of Purchase orders
Ø Ensures proper and accurate preparation of Payment requests
Ø Ensures that suppliers are ATC cleared before payment is effected
Ø Keeps record of ATC cleared suppliers accurately
Ø Ensures that all suppliers working with the satellite office are ATC cleared on annual basis
Ø Ensures that weekly procurement update is sent to all staff consistently
Ø Ensures accurate documentation of all procurement documents
Ø Maintains completed PRs’ files per grant
Ø Ensures safety of Procurement files and contract documents
Responsibility 3: Reporting
Ø Prepares PR-Audit log report and cash projection on monthly basis
Ø Monitor, track and ensure bills are settled in accordance to set schedules in a timely manner.
Ø Preparation of guards’ objective setting for new and existing staff
Ø Preparation and submission of midterm and annual performance objective of guards.
Ø Prepare guards’ time sheet and submit to HR on timely manner.
Ø Arrange Guards shift schedule.
Ø Closely follow the procurement guards uniform
Ø Frequently check guards leave plan
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