TERMS OF REFERENCE
Design and website development – PHE Ethiopia Consortium
BACKGROUND
The Population, Health and Environment Ethiopia Consortium (PHE EC) is an Ethiopian Non-Government Organization that was initiated in November 2007, established in 2008, and received legal certification with registration number 1496 from the Federal Charities and Societies Agency in 2010. PHE EC comprises a network of 66 member organizations coordinated by a Secretariat based in Addis Ababa, which is governed by a board that is accountable to a general assembly of member organizations.
PHE EC works closely with its member organizations and partners at different levels to promote and cultivate comprehensive and collaborative responses to the multi-dimensional challenges associated with poverty and vulnerability in order to achieve sustainable development. This includes supporting the implementation of Population, Health and Environment (PHE) interventions through fund acquisition and technical assistance, conducting research and knowledge dissemination activities to identify and raise-awareness of good practices, promoting improved policies and programs to build an appropriate enabling environment, and actively engaging in capacity building, networking and coordination through a multi-sectorial approach.
OBJECTIVE
Deliverables
1. New look and feel
Ensure a consistent visual language on the new site by introducing fixed styles in templates ensuring consistency in fonts, formatting, icons, images, layout techniques. The new look and feel should be adapted to homepage, sections, subsections and the following components
of the site: article template, resource webpage template, publication/guidance webpage template, country story webpage template, event webpage template. Standard page elements including header, footer, tabs, persistent navigation, contact us, email and page print options should be included in the new templates. The new templates should guarantee that most recent content on the site is captured in automatically in the homepage in an organized way following specific categories, tags or other custom taxonomies. All section and subsection webpages should incorporate functionalities to guarantee the latest information on that section and sub-section is displayed (news, resources, publication/guidance, country stories, events).The current sections and sub-sections of the site should be adapted using the new templates. These sections include around 1,000 blog posts and pages. Adapt the database of the PHEEC site to include new categories to display the information in an organic way.
2. New sections
Based on the agreed templates develop four new web sub-sections to the PHEEC site based on, but not limited to the structure, functionalities and features defined in these terms of reference.
The new subsections webpages should incorporate functionalities to guarantee the latest information on that sub-section is displayed (news, resources, publication/guidance, country stories, events, members interactive page along with their website links).
3. Functionalities to include in the new templates
Responsive design;
Language options feature in resources and guidance templates;
4.Interactive map;
Link the site with other platforms such as members and partners sites; Password protected pages.
5. Knowledge transfer
Develop a user manual and deliver a webinar for the support staff and system administrators to perform content upload, system maintenance and administration.
6. Support and maintenance
Support and maintenance: Administrative and technical support, quality control for a period of 6 months;
7. Source code handover
Full source code including all developed libraries shall be handed over to PHEEC’s Technical team
Deliverables clause once a company is selected, the contract may be amended with a time and materials to capture new specific developments on the site upon request of the PHEEC
8.Activities
The work setting for the assignment will include different aspects:
1. Briefing/debriefing arrangements
A first meeting/conference call will be scheduled for the PHEEC technical team to brief the firm on the background Information to develop each of the requested deliverables.
2. Reporting relationships and identification of responsibility for assessment of the services/outputs
9.Support provided
PHEEC will grant access to the current PHEEC website code and content including web server administration Console, all documents and pages, plugins, themes and additional files.
Required Skills and Experience
Vendor should demonstrate and provide examples of previous experience in the performance of similar services as follows:
Timeline and Place
Payment Schedule and Timeline
The PHEEC website presents a new visual look and its functionalities are enhanced to provide a better experience to users
First term payment
New functionalities are developed and integrated in the PHEEC website and Develop a user manual and deliver a webinar for the support staff and system administrators to perform content upload, system maintenance and administration
Second Term Payment
Documents To Be Included In The Proposal
A proposal describing the previous work done in this area;
Each of the submissions should be made in two separate envelopes or attachments (if submitted via email) for technical offer and financial offer (indicating; DO NOT OPEN IN ADVANCE). Offers that are not submitted separately will be deemed as disqualified and will not be assessed further.
Submissions will be evaluated in consideration of the following evaluation criteria:
The work presented through the firm portfolio will be evaluated to assess the quality of the company’s work [30 points];