This Position is contingent
About Mercy Corps
Mercy Corps is an international humanitarian organization operating Water and Sanitation, Economic Development, Livelihoods, Capacity Building, Emergency Response, Health and Nutrition, and similar sectors in the regions of SNNPR, Somali, Oromia, Addis Ababa, and Dire Dawa. Mercy Corps works with communities, public and private sectors to implement appropriate relief, recovery and development interventions. Mercy Corps Ethiopia invites motivated and qualified candidates to apply for the following vacant position.
Position Title: area support service officer(ASSo)
Duty Station: Gambela, Ethiopia
Post Position: One
[Describe an overview of job mission general POSITION SUMMARY:
In order to have a smooth implementation of the programme operational plan, the Support Service Officer plays a key role in the Area Team in ensuring compliance towards logistics, HR and Administration areas.
Working in the Support Service Function, under the direction of the Area Manager, the Support Service Officer is responsible for the day to day routine tasks of logistics, HR and Administration as well as monthly, quarterly and annual reporting. She/he is expected to produce reliable, accurate and timely Admin report in the three areas (Log/Admin/HR) for all stake holders involved in. The post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker in Area Office senior management role. Furthermore, considering the various expected systemic changes in future, the post holder should be forward-looking, change-oriented and able to develop/train the team capacity in the changing environment.
This job requires 15% travel to the project sites directly managed by Mercy Corps as well as by sub grantees. The main objectives of the travel are compliance and monitoring (internal audit nature) of donor rules as well as MC’s internal policies and procedures. Where necessary the objective of the visit could also be capacity assessment or capacity building.
ESSENTIAL JOB FUNCTIONS:
I. Logistics Management (50% of Time)
II. Administration (25% of Time)
III. Human Resource (25%)
I. Logistics Management [50% of Time]
II. Administration (25% of Time)
III. Human Resource (25% of Time)
Perform any other similar tasks that may be reasonably assigned by the line manager in any one of the three components above.
KNOWLEDGE AND EXPERIENCE:
· Four years and more progressive experience in the non-profit organization and mainly experience gained in the INGO is required.
· Diploma or First Degree in Supplies Management, Administration, Human Resource, or Business Administration. Compensating Education + Experience can be considered.
· Demonstrated competency with computerized software
· Advanced computer skills in MS Office programs, particularly in Excel
· Prior management experience and strong organizational skills
· Excellent oral and written English skills
SUCCESS FACTORS:
· Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
· Good computer skills (especially Microsoft Excel, Word Processing, and Outlook)
· Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
· High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
· Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
· Excellent communication skills, written and oral are required.
· Demonstrated cultural sensitivity and appropriate flexibility.
· Emotional maturity and physical stamina.
· Demonstrated experience in managing Matrix Reporting is needed
· Willing to travel to Mercy Corps field offices and project sites (15% of time.)