Maintain up-to-date record of employees on a system
Check the proper implementation of Labour Proclamation No. 1156/2011 and the HR rules and regulations.
Report man power changes and other relevant personnel issues.
Duties and responsibilities
Entertain job applicants i.e provide information and receive the application by checking the presence of all the necessary documents.
Provide summarized information and short listed applicants needed for recruitment.
Maintain updated records of employment, Termination, Promotion, Transfer and any other changes on man power.
Prepare monthly report of man power change occurred during the month.(i.e. man power arranged by Department, Salary, Position, Education level etc.)
Prepare employment letter up on the 1st day of employment and follow up its completion on that day.
Make sure new employees have got their employment letter, job description and H.R rules and regulations and registration on the Hand Punch on the 1st day of the employment.
Submit the probation period report to the Administration Manager after checking and confirming the completion of the report.
Check employment contracts /employments agreements/ and provide request for its extension or termination before the completion of the contract.
Check the Annual leave, Sick leave and other leaves are complete and properly registered on the SAP system.
Prepare the absenteeism report and submit the final report to the HR & Administration Manager on the 20th day of each month (the report should include list of absentees, new employees and terminated employees during the payroll period)
Prepare vacancy based on the approved man power requisition document.
Check the completed clearance sheet and the personal file for outstanding matters and forward to the HR & Administration Manager by confirming its completeness.
Check and make sure that leaves, payments and other personnel aspects are Handled according to the Labour proclamation No. 377/03 and the company Human Resource rules and regulation.
Make sure that all terminated employees above officer level have filled the exit interview sheet and submit the summarized report monthly.
Prepare different letters memorandums and notices regarding employees and events based on the prevailing situation.