Médecins Sans Frontières MSF-Holland
· Position Title: PHARMACY TECHNICIAN (Pharmacist for medical stock management in supply warehouse) · No. of Positions: One · Place of Work: Abdurafi / Midre Genet Project, Amhara Region · Reports To (direct and functional supervision): Supply Activity Supervisor · Terms of Employment: 6 months with a possibility of extension · Remuneration and Benefits: - Starting Gross Salary: 11,696.00 ETB - Medical Cover: As per the organization’s policy - Hardship Allowance: 2,924.00 ETB
Vacancy Posted from 03 June 2020 to 10 June 2020 |
Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organisation that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
MSF-Holland in Ethiopia currently operates in three projects (Abdurafi / Midre Genet project in Amhara Region, Wardher Project in Somali Region and Kule Project in Gambella region) with a diversified workforce.
Main Purpose / Job Summary: Manage medical stock under the supervision of the Supply Activity Supervisor of the project and according to MSF Supply’s management tools, policies and protocols of pharmaceuticals’, in order to contribute in the guarantee of the proper management and distribution of medical supplies. Administer receipt, storage, and issuance of medical supplies and food items for the project according to MSF Pharmaceuticals’ storage standards, in order to ensure the overall functioning of MSF activities. Execute medical warehouse storing activities in order to keep medical stock above security level and following recommended conditions (temperature, humidity, etc.). Produce reporting as required. |
General Position Accountabilities: · Manage and control the medical stock in the project in order to avoid ruptures, losses, gross overstock of drugs, other supplies, overseeing, and monitoring its storage conditions. · Execute reception of Medical Order Requests; Review, prepare orders and ensure they are completed in timely manner to prevent unnecessary order delay and pharmacy to rupturing. · Manage, follow up and control of medical/supply stock: this includes lead physical count, monitoring of expired dates, batches and storage conditions and produce report to be communicated to Supply Activity Supervisor. · Ensure availability of real time data about incoming and outgoing supplies and provide appropriate information to relevant MSF team members. · Improving and following up the monitoring systems in place. · Perform cleaning and minor maintenance for cold chain fridge used, following the user manual, protocols, and alert Supply Activity Supervisor in case of malfunction. · Providing programs continuity during absence and handovers; decide whom to delegate in collaboration with Supply Activity Supervisor, sharing knowledge of program with incoming staff in a timely, accurate and efficient manner. · Ensure optimum temperature maintained in cold/non-cold room(s) and cold chain. · Perform cleaning and minor maintenance of cold chain fridges including re/configurations of monitoring tool. · Assisting in preparing and organising training sessions for MSF staff. · Provide technical advice and opinions to the Supply Activity Supervisor concerning medical warehouse management.
Context-Specific Accountabilities · Proper documentation of waybills, packing lists, incoming shipment and delivery out documents. · Updating Medical Stock Report on a monthly basis to the Supply Activity Supervisor. · Documenting the reception and dispatch, of medical stock, through UniField.
Reception of Goods: · Reception of goods from international and national orders. · Responsible for checking of the quantity and quality of goods received. · Use Goods Receiving Note or trip invoice/packing list when receiving goods. · Inform the Supply Activity Supervisor of any problems (missing, expired or damaged goods, etc.) using standard MSF tool. · Immediately after receptions of goods, update stock cards and/or create stock cards for all stock items. · Maintain stock card per batch number of each medical item. · Check the cold box directly on reception and control the cold chain-monitoring card and provide feedback to the Supply Activity Supervisor.
Stock Management: · Set up and maintain a proper organisation of the storage area according to MSF’s pharmacy protocol of family, storage procedures, and that all correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). · Ensures that all stock movements are recorded according to MSF purchase and supply procedures including batch and expiry of each item. · Update monthly and produce stock information monthly Medical Stock Report (MSR) tool with all relevant in-formation including batch and expiry. · Maintain close control of “sensitive” goods - numbers of lots, expiry dates, and packaging and special storage conditions. · In conjunction with the Supply Activity Supervisor, perform physical stock counts as required. · Immediately inform the Supply Activity Supervisor of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse. · Reports monthly on potential ruptures and any items that will expire. · Responsible for monitoring the store temperature and ensure Cold Chain items are stored in an adequate temperature. · Prepare of the medical stock report-using tool.
Dispatch of Goods: · Prioritise sending according to field needs and order delivery limits. · Prepares stock requests on time. Before sending goods, ensuring good quality of packing material. · Definition of freight according to available transport means. · Pack (according to transport means), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the line manager’s instructions. · Ensure good quality of cold chain according to the cold chain policy. · Ensure correct documentation of sent good (stock cards, waybills, packing lists, logistics software (UniField etc.)
Other: · Keep areas of storerooms and warehouses clean and tidy. · Report any incidents to supervisor (accidents, loss or damage of goods/equipment, existence of pests/Rodents of any kind, leakage, crack etc.). · Ensure proper fire safety equipment are in place in the warehouse.
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Education | Diploma or above in Pharmacist Technician / Pharmaceuticals Management With a valid professional practicing license |
Experience | At least two years’ experience in Pharmaceutical Stock Management Essential: Certified in Pharmacy Desirable: training in warehouse/materials management |
Languages | Essential: English Desirable: Amharic |
Knowledge Knowledge | Excellent written and verbal communication skills Good computer skills: MS Word and Excel |
Competencies | Results and Quality Orientation Teamwork and Cooperation Behavioral Flexibility Commitment to MSF Principles Stress Management |