Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
ACCOUNTABILITIES:
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.MSF Section/Context Specific Accountabilities:
Due to the context, the SNNP Region has recently experienced an increased displacement of people and the outbreaks of several diseases and therefore an increase on medical need.
MSF is currently running medical and logistics activities in Konso zone, Alle Special Woreda, Derashe Special Woreda, Amaro Special Woreda and Burji Special Woreda. MSF Oficces are located in Karat Town. However, MSF will adapt its strategy and activities according to the needs. For this reason the MSF team needs to be flexible and may have to work in others places that the ones mentionned above.
On top of the aforementioned accountabilities, the HR Fin Assistant will also be requested to assist the line manager in other activities related to HR, such as: coordinating interviews, follow-up of National Staff contracts and all realted matters,organinzing and maintaining HR files up to date, etc.
The HR Fin Assistant must be able to work under pressure and be flexible in their work, in order to adapt to the demanding circumstances of the context and the position itself.
Education | Mandatory: finance, business or administration related diploma |
Experience | Mandatory: previous working experience of at least two years in relevant jobs Desirable: Having worked in MSF or other NGO’s and in developing countries |
Languages | Mandatory: good command of both Amharic and English |
Knowledge | Mandatory: computer literacy (word, excel and internet) |
Competencies | • Results • Teamwork • Flexibility • Commitment • Stress Management
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