JOB SUMMARY :
Under the supervision of Administration and General Service Officer, Archive /Documentation Officer - (HO) is responsible to organizes and describes historical records and arranging documents in a logical order, protecting their condition, and describing them so users can find what they are looking for. Organizes the archival filing and retrieval systems and standardizes record management procedures. An understanding of and adherence to the requirements of maintaining confidentiality at all times. Monitors the incoming records to insure that all records series arrive on time; periodically reviews the program to ensure that it adequately documents.RESPONSIBILITIES & TASKS :
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· Maintains and reviews mailing lists of IPPF member associations, libraries, institutions or individuals who have close working relation with the Association.
· Perform such other related duties as may be assigned by the supervisor.
SPECIFICATIONS :
A. Education : BA/College Dip. Secretarial science & Office Mgt,Management, Foreign Language and related studies .
B. Work Experience : 2 years for BA/or 5 years for Diploma after graduation, shall posses an extensive experiences in same or similar position in the NGO sector or donor funded project.
Desirable: Excellent communication skills and inter-personal relations is required. Computer skill in relevant software desired.