Provides administrative assistance and secretarial services to the Administration Manager
Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
Operates typewriters, computers, fax, photocopy, and other office machines applicable to the office
Sorts out mails delivered to the office handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager on any particular day.
Answers telephone calls directed to the general manager. Takes messages and refers callers to the general manager or other appropriate persons in charge.
Composes routine letters, correspondence, reports, memos, etc.
Maintains files of correspondence and other materials of a confidential nature.
Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance.
Locates and extracts information and materials from files and follows up on pending items
Ensures the tidiness and standard upkeep of offices at all times.
Ensure that all problems related to food safety management system is reported to immediate supervisor and Quality personnel.
Requests office supplies and controls their proper use
Job Requirement
Education: Diploma in secretarial science and office management
Experience: At least 6 Years of Proven office assistant experience
Other requirements
Excellent time management skills and ability to multi-task and prioritize work