· Acting as a first point of contact: dealing with correspondence and phone calls
· managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
· booking and arranging travel, transport and accommodation
· Organizing events and conferences
· Reminding the manager/executive of important tasks and deadlines
· Typing, compiling and preparing reports, presentations and correspondence
· Managing databases and filing systems
· Implementing and maintaining procedures/administrative systems
· Liaising with staff, suppliers and clients
· Collecting and filing expenses
· Miscellaneous tasks to support their manager
Knowledge Requirements :
· Excellent Customer Care Skills
· Discretion and trustworthiness: will often be party of confidential information
· Proficiency in Microsoft Office Programs
· Organizational skills and the ability to multitask
· Flexibility and adaptability
· Good oral and written communication skills
Required Abilities:
· Strong Problem Solving Skills
· Excellent organizational and multi-tasking skills
· Good communication and interpersonal abilities
· The ability to be proactive and take the initiative