The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.
For more information, visit website: https://www.icrc.org/
The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of HR Assistant 1 ( 12 months fixed term contract ), based in Addis Ababa.
ACCOUNTABILITIES AND RESPONSIBILITIES
Recruitment, selection, onboarding and exit
Assist the receipt, organization and registration of applications received in person
Assists the facilitation of appointments with candidates for selection tests and interviews, booking and arrangement of rooms and computers, and supervision of paper and computer-based employment tests
Post-employment formalities
Prepares ICRC standard post-employment forms and assist completion of formalities by new hires
Opens/documents the recruitment and personal files
Assists the management of recruitment follow-up data and reports using available tools
Assists the HRO on follow-up of clearance process of exiting employees and ensures that all documents linked to the end-of-contract process are filed in the HR file of the concerned ex-staff member
Assists the HRO in Leave data analysis and leave planners management
File and Records management with close guidance of the concerned HROs,
Manages the HR Department’s project for 2021 to digitalize HR personal files
Organizes and maintains active HR personnel files as per ICRC procedures
Systematically and promptly file documents into personnel files of each staff to keep them audit ready
Organizes and maintains archives of HR personnel files and update the archives’ follow up file in Sharepoint
Audit all personnel files for full compliance and proactively pursue staff for documents to complete their HR file
Assist the preparation of staff lists, pictures, and service request letters to be submitted to the Staff ID Cards vendor
Assists the distribution of IDs for employees, collect signatures for receipts, and put copies of IDs in the personnel files
Training and Performance management
Assists the compilation and analysis of completion reports & data for institutional trainings, compulsory e-learnings, training sessions, participants, and waiting lists.
Files training certificates (internal & external trainings) in personal files
Support the management of offline performance review; liaise with concerned line managers for the annual launch of forms, follow-up and collection of reviewed & signed off forms, uploading of forms and overall ratings in systems and documentation.
Compensation and benefits
Supports the preparation and distribution of letters for regular staff salary increases and ensure the proper filing of same; participates in preparation of files for mass uploads
Assists in compilation of data collected by HR Surveys
When requested, provides administrative support for payroll and absence management processes
HRIS & SharePoint
As requested, assist in the implementation of HR processes and data extraction/organization from HR information systems
Assist in managing and updating of various tools and dashboards in SharePoint
In consultation with HRM, and the IM relay for HR, updates and uploads necessary HR documents in TeamSpace for reference and collaborative use of the HR team
Prepares and duplicate HR Forms as necessary
Contributes to, and participates in, preparing HR statistical data
Job Requirements