Compose letters, memos as per the instruction of the supervisor
Type’s letters, reports, memos, minutes and other relevant documents
Receives incoming mails and distributes outgoing mails to the concerned offices
Organizes and administers the office she/he is responsible for
Handles incoming and outgoing telephone calls
Keeps office documents and correspondences in proper filing system
Ensures the safe keeping of confidential documents
Handles incoming and outgoing letters faxes
Requests stationery materials every month by filling the necessary requisition form
Schedule appointments to immediate supervisor and reminds when they are due
Screens issues that require the supervisor’s attention according to their nature of priority
Properly operates machines installed for secretarial duties of the office
Handling secretarial duties such as preparation of minutes, giving reference number for incoming and outgoing letters, etc
Transmits messages, instructions, circulars and reminders to concerned work units
Maintain personnel files for all employees in methodical and confidential manner and ensure files and other information are kept under strict confidentiality
Display a pleasant manner and positive attitude at all times and to promote a good company image to employees and colleagues
Taking minute notes and distribution
Capable of writing letters and messages independently with limited supervision
Job Requirement
BA in Business Administration and Information Systems or Management/Diploma in secretarial Science and Office Management or related fields.
A minimum of 3 years of proven experience in office management or related activities.
Experience in the area of transit, transport and/or import offices would be advantageous.