Completes a broad variety of administrative tasks for the GM including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the GM's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the GM's time and office.
Communicates directly, and on behalf of the GM, with Board members, IBOs, staff, and others, on matters related to GM's related matters.
Researches prioritize and follow up on incoming issues and concerns addressed to the GM, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the GM's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Works closely and effectively with the GM to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately and keeping the GM updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the GM, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the GM's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Senior Management Liaison
Participates as an adjunct member of the Executive Management Team including assisting in scheduling meetings and attending all meetings.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
Job Requirement
Bachelor's degree in Management related field of studies is required
Strong work tenure: five to 10 years of experience supporting high-Level Executives, preferably in a profit organization
Experience and interest in internal and external communications
Proficient in Microsoft Office and Social Media web platform
Very strong interpersonal skills and Highly resourceful team player
Strong organizational skills with excellent attention to detail
Proven ability to handle confidential information with discretion
Meet deadlines in a fast-paced environment and who actively seeks opportunities and proposes solutions