Cashier/Storekeeper

Job Description

Purpose of the Position 

The Cashier and Storekeeper is responsible for preparing all payment vouchers. She/he also prepares cheque payment vouchers after ensuring the availability of all appropriate source documents for payment approval and documentation. She/he provides support to the financial function of WAE Project in all aspects of financial control. She/he will be responsible for managing Petty Cash funds and responsible for store management of WaterAid Ethiopia/Project. He/she also supports procurement processes in conformity with his role.

Cash Management:

• Performs the preparation of cash and cheque payment voucher based on approved documents and effecting payment from petty cash and cheque payments timely
• Collecting of Cash and cheques from the staffs as well as from other organizations on Cash Receipts
• Preparing cash receipts for those collections made through bank
• Making stamp paid for both cash payment and cheque payment with supporting documents
• Performing the payment of different workshop (training) payments organized by Water Aid Ethiopia project office
• To follow up the settlement of temporary advance payments effected with suspense vouchers within seven days
• Manage cash flow - to ensure that sufficient Petty Cash Fund is maintained at Project office for financing weekly expenditures and to request the replenishment of the fund before the balance is reduced to 15% of the float
• Being responsible for keeping all cash and financial sensitive documents such as cash receipt vouchers and others in safe custody.

Store and Fixed Asset Management:

• Providing Fuel Coupons, mobile card & CDMA cards as per the staffs request after the approval
• To maintain sufficient stock of fast-moving office supplies and to maintain bin cards for every stock items
• Identification of Fixed Asset & labelling of Tag No for Fixed assets & updating the stock record
• To receive all purchased materials against GRN and to issue materials from store against authorized and approved GIV
• To update the Fixed Asset Register Book
• Participate on annual Inventory & Fixed Asset count for yearend for Audit purpose
• Compile and sign the count documents
• Conduct Petty cash count at the end of every month and keep records accordingly.

 Safeguarding & Safety & Security:

• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC)
• Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / programme activities
• Immediately reports any health, safety and security incidents or near-misses that occur on WaterAid duty to their line manager, Security Focal Point or CD
• Behaves and acts in a manner that does not put colleagues or anyone that interacts with WaterAid in immediate danger or harm’s way.

Others:

• Review of procurement documentation and/or participate in procurement committees to help give assurance to field management on compliance and accountability
•  Perform additional duties as assigned to ensure the smooth running of the project office and maintain team spirit of the finance team.

Work Relationships

• Internal: Country Director, Senior Management Team (SMT), Directors/ Heads of other units, Project Coordinators, and Officers and any other staff and consultants that may be hired in WAE for work related to this role.
•  External: WAE Partners, East Africa Regional team, UK office, Government Officials – Local and National, Line Ministries, Civil Society Organisations, and other I/NNGO’s

Reports to: Finance & Admin Officer (Field Office) 

Line Manage: N/A

Grade፡ C

Job Requirement

Education and year of experience:

• College Diploma in Accounting or Technical School Diploma in Accounting, Bookkeeping or related field;
• Minimum of 4 years relevant experience.

 Knowledge, Technical Skills and Abilities:

• Good communication skill and appropriate knowledge in accounting
• Good skills in computer application
• Ability to act in a professional and ethical manner
• Willingness to work under pressure
• Good in teamwork
• Commitment to values and working styles of WAE.

 Personal Characteristics / Skills:

• The Cashier and Storekeeper should demonstrate competence in some or all of the following:
• Building partnership;
• Stress tolerance;
• Building commitment;
• Collaboration;
• People focus