Internal Audit Service

Job Description

Ethiopian Medical Association Internal/External Vacancy Announcement

ORGANIZATIONAL DESCRIPTION 

The Ethiopian Medical Association (EMA) is one of the first professional associations in Ethiopia and was established on July 2, 1962 G.C with 100 founding members through a formal charter granted to it by then Emperor Haile Selassie I. EMA is member of World Medical Association since 1994 G.C.

EMA’s head office is based in Addis Ababa and has a presence in five regions represented by its ten regional branch offices (Gondar, Mekelle, Bahir Dar, Dessie, Jimma, Adama, Debre Markos Harare, Hawassa and Arba Minch). EMA has been operational for over 59 years on promoting quality of medical service in Ethiopia and evidence-based medicine through publishing the Ethiopian Medical Journal (EMJ). The mission of the association is to: Ensure that the community gets quality health service and care; promote the highest standards in medical education, science, art and practice and ensure the rights and benefits of medical professionals (doctors) and act as their voice.

Thus, the association would like to invite experienced and competent candidates for the following listed vacant post: 

JOB SUMMARY

Under the supervision of the Executive Director and following the EMA’s financial and accounting policies and procedures, the Internal Auditor is responsible for internal audit matters of the Association. This will be done by using a systematic approach to evaluate and improve the effectiveness of risk management, internal control and governance processes of the Association. This will be achieved in accordance with the Institute of Internal Auditors Standards for the Professional Practice of Internal Auditing (SPPIA), The Accounting and Auditing Board of Ethiopia (AABE) and EMA’s Finance Manual on Internal Audit policies and procedures.

 He/she maintains collaborative relationships with all project and non-project staff at EMA.

Major Duties and Responsibilities

• Plans, develops and implements all the audit and risk management strategies of EMA.
• Provides all the risk management consultancy and advisory service activity to the management of EMA to add value and improve the Association’s operations.
• Develops internal control policy and procedural manual in the Association’s context and get approval from Executive Board.
• Reviews all payment or procurement supporting documents for completeness and accuracy before effecting and payment or purchase. 
• Works on identifying the risks that could impair the Association from achieving its goals, making sure the management and the Executive Board know about these risks, and proactively recommend improvements to reduce the risks.
• Conducts planed internal audit engagements and designs appropriate audit tests including designing and implementing internal audit tools.
• Assesses the significance of the Association’s risks and the effectiveness of risk management efforts, communicate these to the management and Executive Board, and develop recommendations to improve risk management or develop risk mitigation plan.
• Evaluates control system efficiency and effectiveness and provide management and the Executive Board assurance that the controls in place are adequate to respond to the risks that threaten the Association.
• Ensure financial statement accuracy and examine the reliability and integrity of financial and operational information.
• Establishes standard of performance for internal auditing and determine that performances meet the standards.
• Reviews, assesses and analyzes data obtained for evidence of high risk deficiencies in internal control, duplication of efforts, extravagance, fraud and non-compliance with laws, government regulations and EMA’s policies and procedures.
• Reviews, assesses and analyzes data obtained for evidence of high risk deficiencies in internal control, duplication of efforts, extravagance, fraud and non-compliance with laws, government regulations and EMA’s policies and procedures.
• Provides objective and professional advice to Finance team, Executive Board and management and pave the path toward continuous improvement and proactively reduce risks.
• Ensure the preparation of pre - audit information and coordinate receipt of information from departments/units before the internal audit work is taken place.
• Engages in capacity building sessions for staff on risk management and risk-based integrated audit approach, before and during audit work.
• Conducts detailed audit work, prepare periodical reports of audit findings and recommendations to the management and Executive Board.
• Ensures quality audit standards are maintained during all audit works as per audit procedures of the supervising agencies.
• Follows-up and ensures that the recommendations of internal and external auditors are implemented and give feedback to the management and Executive Board.
• Prepares &submits periodical reports to the Executive Director on the overall audit operations of the Association.
• Perform other duties assigned to him /her by the immediate supervisor.

POSITION INFORMATION 

Work Unit: Executive Director’s Office

Reports To:  Executive Director

Job Requirement

Education and Qualification

• MA/MBA/ BA Degree in Accounting/ Finance or other related field of studies.
• 6/8years of related experience with strong audit and risk management background and experiences.
• In addition, experience in International NGO environment or workings in donor based financial systems are mandatory.    
• Female applicants are encouraged

Additional Training:

• Peachtree Accounting Training Certificate
• Certification on internal audit ( CIA, ACCA) advantageous
• Other Accounting application Software training certificate is advantageous

Competencies/ Personal attributes

• Demonstrate commitment to the vision, mission, core values, aims and principles of EMA, including equal opportunity, gender sensitivity.
• Ability to maintain confidentiality and foster trust and respect.
• Being self-motivated and highly organized, detail oriented.
• Being flexible and able to work well under pressure.
• Having strong team leader and team player.
• Have good facilitation and coordination skills.

Required Skills & Abilities:    

• Demonstrable knowledge and experience of auditing grants of multiple funding organizations.
• Knowledge of Peachtree Accounting system.
• Strong MS office and the ability to use new technologies. 
• Accuracy and preciseness.
• Computer Literacy (Word, Excel, power point and plus)

Language

• Fluency in spoken and written English.

N:B:- the vacant post is a part time position