Response Security Manager

Job Description

MAJOR RESPONSIBILITIES

Strategy Development

• Contribute to the development and implementation of the National/Response security management strategies. Ensure security management procedures are in alignment with WVI Security policy and international best practice.
• Collaborate with Regional/Global Office of Corporate Security Leadership to ensure that the World Vision International Security Risk Management Framework is appropriately aligned with Ethiopia National Office – Senior Leadership priorities across all operational locations.

Operational Security Risk Management

• Assess program activities and their impact on staff security and make recommendations to reduce staff vulnerability.
• Monitor the security environment and make recommendations to adjust the security policies and procedures accordingly. Maintain and review the incident reporting and mapping system. Ensure that up to date incident map is available for all WVE staff on a regular basis.
• Ensure that regular security meetings are conducted with relevant WVE-NECR staff.
• Produce weekly and monthly security reports, review any incidents in WVE- NECR sites, summarize relevant external sitreps, and analyse/verify security/social/political/ economic information from the wide range of information sources available that may impact the operation of WVE-NECR’s programs in Ethiopia.
• Ensure that all incidents are reported, analysed and actions taken where necessary. Implement incident tracking system.
• Ensure that the WVE-NECR Security Management Plan and relevant Annexes are reviewed, updated on a regular basis, and consistent with World Vision International standards; ensure that all staff are familiar with its content and agree to abide by its policies and procedures.
• Ensure that all Standard Security Operating Procedures (SSOPs) relating to safety and security are reviewed and updated on a regular basis.
• Develop contingency plans, ensuring that staff understand their roles in an emergency and that WVE-NECR has the resources to carry out the contingency plans.
• Maintain an Emergency Contact database with up to date information for all staff.
• Ensure that security information is updated and accessible on the shared drive (Shepherd).
• Strengthen and apply office and residential facilities’ security standards and selection procedures; strengthen and apply facility access procedures.
• Ensure that appropriate fire safety equipment is in place in offices, compounds and vehicles. Ensure that staff are aware of what to do in the event of a fire.
• Ensure that all vehicles have the necessary safety and security equipment.
• Update the security induction materials on a regular basis and provide inductions to all new staff and ensure that all new employees, international or national, receive appropriate security orientation within 48 hours of arrival in the field.
• Identify trainings that are appropriate to the needs of WVE-NECR staff and maintain a database of security trainings undertaken by individual WVE-NECR staff. These trainings include, but are not limited to, personal safety, first aid, mine risk education, driving and journey management and security management.
• Attend security coordination meetings and report back to the Response Director on relevant information.
• Develop contacts and information gathering systems amongst UN, NGOs, and INGOs, government agencies and embassies and share security information with them on a regular basis.
• Carry out bi-annual threat assessments at field sites or upon significant context change.
• Assess communication equipment in each field site to ensure that it is adequate, in working order, kept in accessible and secure locations and that staff are trained on the various forms of communication available to them.
• Visit field sites on a regular basis and provide assistance as per the TOR agreed with the Zonal Managers and Security Risk Assessment review; provide detailed field reports at the end of each trip.
• Make available to participate in project proposal stage to assure that safety and security budget allocation is put in the proposed budget for each field office.
• Cooperate with technical advisors to put measures in the programs for the safety and security of female staff in the field sites.

Access Management

Facilitation of Humanitarian Access

• Facilitate the development of an access strategy and framework for the response program;
• Support the Field Security Coordinator (FSC) as well as program teams in the design of operational strategies for the opening of new project, including with actor mapping and engagement strategies.
• Identify barriers to access and support field management to develop strategies to address identified barriers.
• Develop ongoing relationships with local authorities, non-State armed actors and other power brokers within the operational area;
• Develop and regularly update internal maps on safe, insecure, and access constraint areas.
• Work to ensure that WVE-NECR, its mission and work in the areas of operations is known and accepted;
• Provide technical input and advice in assessments to consider new WVE-NECR programs in new geographic areas.

• Support the management to develop and implement community engagement strategies that promote acceptance and access.
• Provide recommendations to WVE-NECR staff as to ways in which they can effectively reach out to, gain acceptance from and improve their image in host communities.

Training

• In close collaboration with WVI OCS EARO, develop a security-training plan and implement the RSM, providing training to national and international staff which includes but not limited to:

• Personal and corporate security as per WVI Corporate Security Guidelines and policies.
• Identification and establishment of early warning systems.
• Emergency evacuation and contingency planning, hibernation strategies and medical response planning.
• Orientation and briefing of new national and international staff on WVE security policies, regulations and operating procedures.
• Training in the use of HF/VHF radio and satellite communications.
• Ensure First Aid and CPR training are provided as required.
• Participate in WVI training programs offered by WVI OCS.
• Guide WVE-NECR staff on how to complete WVI OCS on-line security courses.
• Facilitate training for defensive and rapid diversion driving skills for all WVE-NECR drivers.
• Maintain current qualification in Crisis Intervention Stress Management so as to assist with Staff Care in emergency situations.

Human Resource Management

• Ensure that security staff are trained and are competent to operate equipment and overall job function.
• Develop the capacity of staff in the Security Unit through working closely with the P&C on staff development through effective coaching, mentoring and performance management processes.
• Prepare a security orientation document / briefing and ensure all new incoming staff and visitors are briefed upon arrival in alignment with CSR for High Risk Rated contexts.

• Coordinate closely with People and Culture Department (P&C) on stress management caused by security incidents.
• Support P&C in the due diligence process for staff recruitment, advise on accessibility criteria for positions operating in isolated areas.

Knowledge  Management

• Participate in the process of continuous learning on international best practice in security management & analysis and identify tools and processes that can be implemented into WV operations globally.
• Encourage mutual learning on security management issues within the region and globally.
• Assist in the facilitation of and coordination of global security information sharing forum/network that promotes the embedding of security information management into all layers of WV’s programmes.
• Facilitate the documentation of best practices and contribute to the community of practice and center of excellence

General

• Support activities that will enrich and develop World Vision’s Core Values;
• Practice an inclusive leadership style that will be a role model for staff, peers and others.
• Perform any other tasks assigned by the Response Director

Job Requirement

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Relevant Bachelor’s degree in Security Management, Risk Management, Strategic Studies, International Relations or Emergency Management. (General Management studies also considered); or   
• Previous experience in the professional security arena (INGO, Corporate, Military, Law Enforcement, or Emergency Services).
• Sound knowledge of INGO security practices with proven experience in Security Risk Assessments (SRA), Civil Military Coordination, Access Negotiations with Armed Actors, Security Planning and Crises Management in the humanitarian context. 

Work Experience

• 5+ years in a relevant security management role in INGO, Private or Govt Sectors. 
• Security management experience in humanitarian disaster responses

Work Environment

• The position requires ability and willingness to travel internationally up to 20% of the time. 
• Must be prepared to travel to ‘high risk’ security environments at short notice.