Scope of Work
Coffee quality experiments, wet mill advisory and cupping support
Regrow Yirga Project
Background and context
Coffee is the backbone of the Ethiopian economy, providing more than 30% of the country’s export earnings, totaling $840 million. However, coffee production in Ethiopia faces numerous challenges in an uncertain climatic future, a shifting social landscape and demography, and a volatile coffee market (especially those factors relating to coffee prices and farm profitability). For Ethiopia to continue to benefit from the coffee sector, further improvement in the quality of its exported coffee will be critical. Under the Regrow Yirga project, Technoserve aims to build the capacity of wet mills to improve their quality through administering quality experiments and providing in-season cupping feedback to wet mills.
Objective of Scope of Work
1. To design and manage quality experiments on the impact of individual processing practices on quality as well as on both the economics and quality impact of new technologies meeting the project clients’ and industry learning needs and interest and providing an evidence base for the advice provided by the business team to clients.
2. To have a full-time person manage a cupping lab in Dilla office to service wet mills and exporters with timely in-season cupping quality feedback and educate wet mills on the link between processing techniques and cup quality.
3. Facilitate samples to buyers and create producer profiles based on clients’ need and facilitate the participation of clients in cupping sessions during international events such as SCA or AFCA.
Activities, Methods and deliverables
Start and end date: 1 August 2022 to 31 March 2025
Geography: Gedeo Zone
The Scope of work encompasses 3 activities. The first activity relates to the first objective to quantify the impact of individual processing practices on cup profile. The second activity relates to the second objective to run a cupping lab in Dilla which services wet mill owners and exporters can use to do joint cuppings as well as providing sample collection and cupping feedback services to wet mill while they are processing in season to evaluate day lots and provide education on how their practices are linked to cupping profile. The third activity is related to the third objectives and encompasses marketing support for wet mill clients such as facilitating samples to buyers, creating producer profiles and showcasing their coffees during international coffee events.
Deliverables and due dates
Activity | Key Deliverable | Date |
Objective 1 |
|
|
● Perform different processing practices experiments and evaluate quality |
| Aug-Nov ‘22 (annually recurring) |
| Oct-Dec ‘22 (annually recurring) | |
| Nov 22-March 23 (annually recurring)
Year-round | |
|
| |
● Sample collection from client wet mills and exporters ● Sample cup feedback and trainings to wet mills and exporters |
| Nov 22- March 23 (annually recurring) |
B. Train clients how each processing practice influence the cup profile | Nov-Dec 22 (annually recurring) | |
Objective 3 |
|
|
● Facilitate sample shipment to buyers ● Prepare producer/client profile for marketing purpose ● Provide advisory support on export logistics ● Support on buyer visit | A. Prepare producer/client profile and video contents for marketing purposes and provide advisory support on dry milling, export logistics, contracting and fulfillment. | TBD |
| TBD |
Project management
Overall project management will be undertaken by representatives of the company that wins the bid to take work stated above. The company further hires a Quality Advisor to manage the day-to-day activities basing at the project office. The office will take care of the Quality Advisor’s operational needs and expenses while she/he reports to Project Manager which is also assigned by the company. The Quality Advisor will manage the cupping lab, the washing stations where quality experiments are performed, data collection and database management as well as wet mill client relations. Project Manager will provide strategic oversight, analysis of experiment and cupping results, backstopping support and coaching to advisors, and maintain coffee buyer relationships.
copyright and intellectual property right
The Consultant expressly assigns to Technoserve any copyright arising from the works the consultant produces while executing this contract. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Technoserve.
Payment
The consultant will get 2 scheduled payments per year. Payment will be based on delivery of the objectives outlined in this SOW.
The applications will be evaluated by TNS on the basis of 60% technical and 40% financial with detailed parameters below. Below are the criteria and weight that will be used in assessing the proposals:
Criteria | Weight |
| 70% |
1.1 Experience in facilitating similar service to international institutions including non-profits | 20 |
1.2 Excellent technical capacities including: o internationally recognized cupping ability o experience with implementing coffee quality processing experiments o must have a working relationship with international specialty coffee buyers | 25 |
1.3 Methodology and the proposed work plan in responding to the Terms of Reference | 25 |
2 Financial Proposal | 30% |
Total | 100 |