IFDC is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.
IFDC is registered by Authority for Civil Society Organizations as International Non-Government Organization (INGO) in Ethiopia.
Position Summary
The overall purpose of this post is to support IFDC operations by managing all administrative and assisting the financial aspects, logistics and procurement, equipment inventory, and proper storage of organizational equipment, assets, etc.
Main duties and responsibilities
Organize events travel arrangements for staff and assist with event planning and implementation
Coordination of procurements by sourcing for price quotations, assisting in bid openings/evaluations, and preparation of required documentation for procurement processes
Maintain an up-to-date asset/ inventory register and movements
Performs physical count of inventory and monitors inventory levels and reconcile physical inventories with actual stock count and ensures all assets are tagged
Follow up with suppliers to schedule deliveries, resolve any problems on outstanding and overdue delivery of orders, and review supplier invoices and expense claims against procurement-related services before forwarding them for payment processing
Maintain an up-to-date filing system for all administrative, procurement, inventory of assets and supplies
Liaison with banks, tax authority office, Embassies, Immigration office, and other partners
Withholding tax preparation
Prepare Bank transfer letters, collect bank advice and monthly bank statements
Recording request for Travel manually numbers
Organizing external and internal meetings and workshops/ conferences and ensure run smoothly and effectively by managing invites and workshops/conference details, organizing workshops/conferences logistics, and preparing materials.
Handling the invited guests allowance and hotel venue payments at the workshop/training.
Act as a liaison person for ICT service providers for the office.
Recording purchases for end of the month to support declaration for tax agent
Manage travel arrangements for local and international staff and other IFDC visitors including hotel room & air flight booking, car rent, processing visa application and travel insurance
Petty cash management.
Keep track of staff leave information and share same with HR.
Processing staff travel Insurance, Medical Insurance with the Insurance company.
Document scanning and photocopy support for the staff
Other duties will be assigned by the supervisor
Type of contract: Full time
Indicative starting date: ASAP
Employment Type: Contract
Intern Contract duration: IFDC will propose a six month contract
Job Requirement
Qualification
A University degree in Accounting, Business Administration, or related qualification. knowledge in Financial Management will be an add an advantage
At least two years of experience in a similar position with an international organization
Computer skills including MS Office and other
Internet skills including use of Outlooks, group messaging, and information gathering
Numerical and literacy skills
Well organization and planning skills
Ability to prioritize and manage assignments/tasks
Good verbal and written communication skills
Problem-solving ability
Teamwork-provide a team working environment to the colleague
Ability to work under minimal supervision, attention to detail
Good communication skills
Fluent in English and Amharic
Motivated and dynamic on the professional, willing to develop skills and grow professionally.
