Responsible for filing financial documents sequentially for easy access and traceability.
Facilitate and provide sample documents selected by PWC audits, Donor audits, statutory audits, etc.
Responsible for Follow up of documents picked for Audit and ensure properly re filed to their initial location
Responsible for Liaising and facilitating with the sub office to provide documents required by Auditors.
Responsible for all documents to put paid stamp & Donor stamps to be aligned with Plan International & Donor Compliance.
Responsible to scan all financial documents and store digitally on the provided Cloud storage.
Responsible to check all financial documents accuracy and comprehensive, with accompanying /Supporting /documentation and neatness.
A focal person with documents required from Program Areas whenever requested by external & Internal Auditors.
Check all financial documents are reviewed and approved before payments are filled or documented.
Responsible to keep confidentiality of all financial documents.
Ensure the archive room is nit and clear any time.
Responsible to provide immediate response for any financial documents related queries.
Do a reconciliation of Physical financial documents against the system record and report if there is any variance.
Review System recording on weekly bases, alarm other finance unit to submit the document to file and avoid any accumulated backlog task.
Critically check all JV related documents, ensure the completeness of documents before moving to permanent file.
Responsible to collect all supporting documents of monthly reports from Country office and Program Area, archive on Cloud storage in traceable way.
Responsible to accept any financial document request by internal & external requester in standard and manageable way.
Dealing with Problems:
High level flexibility, performing with a minimum supervision and team working is required.
This position requires rapid solution providing, recommending and problem solving.
Support the Program Area Finance Officer in paying tax issues to the relevant tax authority.
Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source documents
Support other staffs on finance related issue
Support the Program Area Finance Officer in Audit Facilitation.
Others as need arise and instructed by immediate supervisor.
Job Requirement
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/ experience essential:
A minimum of BA degree in Accounting/Business Management & related fields with 2-5 years of practical experience in Finance area.
NGO experience is plus.
Safety issues in cash management.
Best way of handling transaction.
Bookkeeping and interpersonal skill.
Basic computer skill to process various document settlements like Excel.
Ample knowledge of currency denominations and counting.
Advanced computer skills, especially in Excel, Word and use of email.
S/he must be committed and willing to work under stress environment and should perform tasks independently.