Specific Responsibilities
· Under the direct supervision of Project Admin & Finance, compiles all procurement orders for goods & services needed in accordance with the terms and conditions stipulated in the concerned with budget a contract agreement for the process;
· Receive and process orders assigned by the Admin & Finance Manager from the construction site and Addis Branch office, checking that order has been correctly filled, that quantity/specification is provided, and signed by the responsible person.
· Prepare necessary request for quotation or Enquiry forms for all required suppliers, with all specifications, indicate closing dates to receive quotations,
· Ensures availability of funding before the procurement order is placed in consultation with Finance and Admin that Tajir policies and procedures governing procurement of goods and services are strictly observed;
· Ensures that the inventory records are update upon the arrival of new assets and report to the Admin and Finance Head; the completeness of the store records, periodically monitoring the store movements of the Branch/Project
· Ensure all procurement files are held and kept properly.
· Ensure delivery dates and time is shared with the warehouse personnel well in advance before delivery of the goods
· Assist to ensure payment of suppliers is made promptly and that the finance department receives all the necessary documentation.
· Make sure that all suppliers are dealt with fairly and equally. You must never use your position for personal gain and should refuse any gifts that are offered by suppliers.
· Ensure items are never purchased from family members.
· Ensure the receipt of all goods procured locally is properly recorded using the correct TAJIR procurement documentation
· Any other task as designated by the line manager or their direct line management.
REQUIREMENTS &PERSON SPECIFICATION
· Degree/Diploma in Procurement & Supplies Management
· 2 Years of work experience for Degree and 4 Years of experience for Diploma
· Experience in construction company is advantageous
FEMALE APPLICATS ARE HIGHLY ENCOURAGED TO APPLY