Purpose: To ensure that the financial management arrangements of the projects are providing assurance that the funds of the project are used for intended purposes and that the financial management arrangements continue to be adequate.
summary
Title: Grant Finance officer TA for Zones- In Amhara Region
No. of consultant; 16
Start Date: January 2023
Expected fee NOA level salary through UNICEF third party agreement Location Different Zones in the region
Duration: 12 months (1st January 2023 to 30 Dec 2023) with the possibility of extension based on the satisfactory and above performance
Reporting to The grant finance officer will report to Zonal Finance
Background:
The COVID-19 pandemic has been affecting the globe at a devastating rate disproportionately both in all low and high-income countries, including Ethiopia, and leading them into difficult crises. The crises are challenging the health status, delivery of essential services, and economy, particularly in the most affected segments of the population, families, and children who are already vulnerable due to socio-economic exclusion, or those who live in overcrowded settings.
The government of Ethiopia, in response to the COVID-19 pandemic, has strengthened its preparedness and response efforts. As part of the response strengthening, the government of Ethiopia and the International Development Association (IDA) have signed a bilateral agreement for the COVID-19 Emergency Response project. The project aim, as part of the multiphase programmatic approach (MPA) program, is to prevent, detect and respond to the threat posed by COVID-19 and strengthen national systems for public health preparedness and response in Ethiopia.
MOH is responsible for the overall administration of the project fund which needs considerable efforts to plan, administer, and follow up. Other federal-level implementers, RHBs, other regional-level implementers and zones are also responsible for the administration of their respective project funds and procurement activities which need considerable efforts to plan, prepare TORs, evaluate-tenders, award contracts and follow-up implementations.
For the effective implementation of this project, MOH/Regional health bureau is looking for a Grant finance Officer who will be responsible for the financial management of the project funds maintained at zone level and provided as advance for implementing woredas, ensure the maintenance of sound financial arrangements in consistent with agreements, manuals and project document throughout the life of the project at zone and woreda level. The grant Finance officer will work closely with project team at zone and woreda level, and RHB Finance and Procurement Directorate. The Grant finance Officer will provide supervision and guidance to the project at zone and woreda level on finance issues and she/he will be the focal person responsible for finance aspects of the project at zone level.
Purpose of the position:
The purpose of this post is to ensure that the financial management arrangements of the projects are providing assurance that the funds of the project are used for intended purposes and that the financial management arrangements continue to be adequate. This will contribute to the success of the project. To this end, the regional health bureau wants to recruit a grant finance officer for one year with the possibility of an extension depending on performance.
Specific Tasks:
The grant finance officer is responsible for the Financial Management arrangements of the project at zone level and will ensure the maintenance of sound arrangements throughout the life of the project consistent with agreements, manuals and project documents and will work closely with the project team at zone level and RHB Finance department. The grant finance officer will provide supervision and guidance to the project at zone and woreda level and she/he will be the focal person responsible for FM aspects of the project at zone level.
The grant finance officer will be accountable to Zonal Finance office and shall carry out the following activities:
Responsible for the financial management aspects of the project at zone level liaising with the RHB; Supervise, follow up and provide overall guidance on the financial management aspects of the project at zone and woreda level;
Maintain adequate financial management arrangements at zone level including (a) budgeting, (b) flow of funds; (c) accounting policies to be followed; (d) accounting systems; (e) chart of accounts; (f) internal controls (g) reporting mechanism; (h)auditing arrangements; and (i) staffing requirements aimed at producing accurate and reliable information regarding project resources;
Monitor the overall project performance from the financial management point of view including on the advances to be provided to woredas and the timely and full settlement/liquidation of provided advances. Monitor funds received from the RHB.
Ensure project-specific bank account is opened
Carry out prudent accounting and reporting on the use of financial resources in compliance with the requirements of the Government of Ethiopia and the World Bank.
Use government internal control procedures and where there are gaps, design and install internal control systems to help guide the management of the project to achieve program objectives. Adhere to or follow up the adherence there of the internal control procedures,
Ensure a computerized accounting system is used, charts of accounts are applied, and prepare periodic financial reports of the project.
Support the project in budgets and budget monitoring (Reviewing, justifying, strengthening and approving budget utilization report). Support the project in the preparation of revised project cost estimates by project categories, components and activities at zone level.
Have project accounts audited at zone level - Make sure that all accounting information is made available to internal and external auditors and answer queries regarding accounting and financial records and statements
Maintain relevant documentation and ensure availability of accounting documents like woreda advance liquidation documents, Payment Vouchers, Cash Receipt Vouchers and Journal Vouchers, Goods Receiving Vouchers, Goods/Store Issue Vouchers, and Goods Return Vouchers, Working formats like store control cards, bin cards and Fixed Assets registers, etc.
Ensure that outstanding audit issues (as per audit findings) and recommendations are well taken, and the appropriate corrective actions are taken. Submit status reports for actions taken on the audit findings to BoH for consolidation and submission to the MoH and then to the World Bank.
Carry out any other tasks on financial management as may be required by the Finance and Procurement Directorate
Reporting:
Payment Modality & schedule:
The fees for this contract shall be paid on monthly basis based on the submission of monthly reports against the deliverables indicated above.
Expected educational background and experience:
Core competencies:
Note:
The consultants will be based at the MoH level
The consultant will not be provided lodging and/or meals
The consultai1t will use his/her own materials, i.e., computer/laptop, phone, etc.
For the duty travel, the consultant will be provided a rented car by ABH Partners plc and DSA as per the guideline.
The consultant will be paid monthly by ABH Partners plc. upon completion of deliverables as indicated on this TOR and approved by the supervisor
Policy both parties should be aware of: