Job Description:
· Maintains accounting controls by following internal policies and procedures, complying with state financial legal requirements and donor/organization guidelines;
· Check, prepare & do payments through cash, cheques, bank transfers;
· Keep detailed documentation of expenses (invoices, receipts…) and financial movements according to AICS Regulation;
· Update the accounting system of the project both in Lotus and in Peachtree;
· Ensure the settlement of monthly government obligation by the 15th of each month;
· Prepare monthly bank, cash & JV reconciliations by the 10th of each subsequent month;
· Supervise petty cash management and do regular cash counts;
· Verify the scan of all relevant project documents and expenditures justifications and upload them on drive every month before 20th of every month;
· Manage and ensure proper filing of both hardcopy and softcopy financial documents;
· Provide to support to non-finance staff regarding the finance procedure;
· Receives and reviews all financial documents and distributes for approval as per thresholds;
· Follow up on regular updates of invoice and bank balances on the database (like we did for the coordination office);
· Keeping files of correspondence letters and financial documents;
· Develops and maintains a pleasant and conducive working environment with colleagues and line managers;
· Keep update staff folders (employment contract, documents, leave request forms) and files (annual leave, attendance sheets……);
· Control fuel consumption and make sure that log-sheet of vehicles, motorbikes and office generator are correctly field and kept;
· Prepare procurement supporting documents and keep track of orders, purchases and deliveries
· Revise and file all the supportive document according to AICS requirement;
· Assist the project manager in developing the Procurement Plan and its updates;
· Assist the country administrator and Finance manager in anything it is needed;
· Support the coordination office in Preparing all needed financial documents for audit process;
· May be asked to perform duties and tasks not covered in this job description as well as to provide support to other departments when necessary.
Minimum Requirement:
· Degree in Accounting and Finance or other related field
· A minimum of 5 years’ relevant experience with humanitarian aid organization (INGO)
· Experience in working with AICS-Italian Cooperation financed projects
· Excellent computer skills: Ms Windows, Ms Word and Excel
· Excellent communication skill in English – Spoken and written
· Good Italian language communication is an asset