Grants and Contracts Manager

Job Description

Position Title: Grants and Contracts Manager

Portfolio: USAID TWASH

Function: Manage the Grants and Contracts activity of the project

Department: Grants and Contracts

Division: Integrated programs and TWASH

Direct Reports: None

Level: D2

Reports to: Senior Grants, Contracts and Compliance Director

Based in: Addis Ababa, frequent travel to regional towns and project implementation sites.

Duration of contract: Indefinite based on performance and availability of funds.

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits.

Application Deadline: December 14, 2022

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door.  We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.   We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities.  We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage. 

We are looking for a Grants and Contracts Manager to ensure grant compliance and performance under the USAID Transform WASH project by (i) leading the solicitation, identification, pre-assessment, matching, negotiation, and implementation process for all sub-partner agreement terms and conditions (ii) reviewing all financial reports and institution-wide partner performance against allocated budgets and targets; (iii) initiating timely disbursements and action in the case of non-compliance; and (iV) facilitating organization-wide institutional capacity assessments, supportive supervision, partner audits, and capacity building approaches.

Key Result Areas:

• Compliance management (eg., compliance within the portfolio, deviations from standards, actions against deviations, sub-awards and cost-share)
• Sub-partners and sub-grantee monitoring and performance management (eg., number of monitoring visits, sub-awards actual Vs forecast performance)
• Contract award and implementation
• Capacity building (eg., active use of capacity building plan; sub awards capacity building on financial management and internal control systems)

Sounds like you? Read on!

Main Duties and Responsibilities:

• Lead USAID T WASH project prime grant management and compliance.
• Support the Grants and Contracts director in actively managing and monitoring sub-awards to ensure high-quality reporting and timely contract deliverables
• Identify, coordinate and monitor the performance of Sub Recipients under contract vs. allocated budgets and work plan targets.
• Provide Technical assistance for the sub-awardees to ensure proper grant management
• Drive and monitor the implementation of a proactive, rigorous, risk-based, and effective sub-awardee monitoring system and approach
• Facilitate and lead pre-award assessment for the sub awardee
• Contribute to the design and implementation of award management and grants under contract policies, contract templates, and guidelines.
• Facilitate USAID TWASH project review of sub-partner/subcontractor performance vs. programmatic, cost, and feasibility criteria.
• Oversee report review for compliance with terms and conditions, donor and PSI rules and regulations, coordinating the timely cash disbursements of Sub Recipients.
• Facilitate organization-wide participation in institutional capacity assessments, monitoring PSI performance vs. institutional capacity building plans.
• Conduct financial report review for sub-awardees under USAID transform WASH report.
• Contribute to preparing audit requests and specific reporting requirements for sub-awards
• Prepare annual VAT and periodic cost share reports for the USAID Transform WASH project.
• Participate in Coordination and monitoring the development of grant management and sub-award training for PSI/Ethiopia operations (eg., finance, operations) and program staff on the use of SR management tools.
• Work with the G & C Director and program staff in the development of grant management and sub-award trainings for PSI, and budgets as needed
• Serve as a focal contact person in terms of SRs and home office communication on USAID TWASH G & C issues.
• Support the development of project reports according to PSI and donor requirements; prepare contract and grants under contract management related reports in accordance with donor reporting requirements PSI Headquarter, the Government of Ethiopia and other stakeholders.
• Ensure that award management filing system are properly maintained at all level.
• Review and facilitate reimbursement of GoE Fixed Amount Award payments.
• Review sub recipients quarterly reports and supporting documents and provided feedback; on allowed, questioned and disallowed costs for approval.
• Conduct quarterly monitoring visits of sub-grantees.

• Perform other related duties as assigned by immediate supervisor. 

Job Requirement

Background

Qualification and Experience:

• MBA/BA in Financial Management, Accounting, Business Administration or related field

• 4-6 years of experience in relevant grant management duties

• Demonstrated experience leading management sub-grantees/partners

• In-depth knowledge and experience with grant and contract management

• Understanding of systems audit and articulating clear practical recommendations

• Negotiation, communication and interpersonal skills

• Strong personal organizational skills

• Understanding of monitoring and evaluation

• Proficiency in the Microsoft suite of office products

• Fluency in written and spoken English

• Ability to work within a multicultural setting

• Willingness to travel outside of Addis Ababa.