FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position:
Position: Commodity/ Transfer Officer
Duty Stations: Yabello, Borena (Oromia Region)
Duration of Contract: Six Months (Temporary)
Salary: As per the salary scale of the organization
Closing date: December 15, 2022
Job Summary
Review projects commodity reports and their supporting documents; prepare monthly/quarterly commodity reports to donors/regional offices. Responsible to reconcile commodity records of the project with with each store sites. He/she will advise project Commodity Storekeepers on monthly commodity reporting, donor’s policy and procedure in handling food aid commodity. He/she is responsible to keep track of commodity movement records FDP to final distribution.
Principal Responsibilities
Key Result #1 – Process commodity payments, Commodity receipts/collections, and management
Key Result #2: E-payment
Key Result #3 – Recording commodity movements, produces commodity reports for Addis office review
Key Result #4 – Supervises administrative and commodity staff; assist area project manager in administrative matters
Key Result #5 – Make sure internal control is in place, commodity inventory management
Makes sure the internal control system of the organization is in place and is observed by all staff members of the project.SAFEGUARDING POLICY
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
GENDER RESPONSIBILITY
Provide adequate time to staff to participate in gender sensitivity workshops and related events.
Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
Build a better gender balance in staffing through affirmative action.
Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gend
SAFETY & SECURITY RESPONSIBILITY
Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.
Job Level Specifications
Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
Strong Interpersonal skills,
Emotional maturity,
Cross-cultural Sensitivity,
Ability to work effectively under pressure
Education and Experience
B.A Degree in Agriculture, Agricultural economics, business administration or related field of study and at least 3 Year experience in a similar position preferably in an NGO setting. Previous experience in Commodity Management is preferred.
Distinguishing Competencies
Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
High level of initiative taking.
Training on gender mainstreaming, gender analysis, community dialogue facilitation skills is an added advantage
Language
Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of the context in Borena and local language of the intervention area is preferred.
Supervisory Responsibility
The position holder supervises Commodity Storekeepers, Commodity Distributors.