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Chief Secretary
Job by AM General Trading
(Job Id:
444949
| 457 Views)
Posted
00
UNK
Category:
Admin, Secretarial and Clerical
Location:
Dire Dawa
Career Level:
Senior Level (5+ years experience)
Salary:
View Jobs by this company
Job Description
Purpose of work
Provide support to the General Manager and other executives, maintain the organization's records, and Perform other administrative duties
Duties and Responsibilities
Registering for information exchanges between the general manager and other employees of the organization, being a chain
Supervise other clerks or administrative staff
Collecting and organizing timely reports from department heads and other employees; Submit to the manager
Establishing, operating and controlling a grievance and complaint submission system for employees
Organizing the organization's records by establishing a file management system and ensuring that they are updated on time
Organize agendas and record appointments, meetings, conferences, etc., and assist in planning
Prepare and distribute various forms and office memos
Organizing the telephone address register of employees and external parties
Attend meetings and take minutes
Answering phones, controlling office supplies and handling confidential documents
Receiving letters of expenditure and income and other documents and organizing them in order according to the urgency
Making travel arrangements
Ensuring that information is kept in an organized and accessible manner by maintaining electronic and paper records
Scheduling of internal and external events
Job Requirement
Qualification
Degree in Secretarial Services or similar fields
Organizational and time management skills
Having experience in the position of Chief Secretary or similar position
Having written and spoken skills
Proficient in MS Office, email and corporate software
Having enough knowledge about reporting
The character of honesty and confidentiality is developed by a culture
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