Data Clerk

Data Entry

• Enters data collected with paper-based data collection tools into the computer as per the data collection tools,
• Make sure that paper based data entry into the computer files or database systems is completed in the required time
• Ensure necessary corrections and cross verifications (between what is entered and what is there in the paper) are carefully considered in the course of data entry 
• Tracks and reports on data collection tools submitted with data late after deadline

Data Quality Assurance

• Make sure that the required data quality is maintained in both hard and soft copies in users’ friendly way.
• Checks the accuracy of data entered into corresponding fields of hard and soft copies of data collection tools,
• Make sure appropriate corrections are taken in timely manner for data that compromises data quality assurance  
• Ensure the process of data entry is made on appropriate and functional data collection tools that are in use
• Track and report on data reported in formatted tools as well as nonfunctional data collection tools that are not in use

Data Verification

• Verifies and ensure the accuracy of data entered into computer comparing with paper based data collection tools to avoid discrepancy of data
• Ensure the completeness of each and every data entered on paper based data before starting data entry
• Make sure the data reported is in an appropriate and functional data collection tool

Data Management and Documentation

• Document and manage reported paper based data collection tools on a regular basis, by closely working with the MEL teams
• Organize and sort data on both paper based records and soft copy following data entry.
• Safeguards data with regular and continuous backups to ensure data protection and security

Data Clearing

• Make sure that the documented hard and soft copy versions of data are cleaned
• IR II staff in reviewing and cleaning the data collected

Required Professional Experience

• Two year or more proven experience as data entry clerk or data entry experience or very closely related office experience;
• Strong computer skills and rich experience in excel spreadsheet (data entry, data processing, cleaning, and its quality control mechanisms) in particular, working knowledge of MS Office Word and in general,
• Ability to enter data into a computer quickly and accurately and fast typing skills,
• Strong attention to detail and ability to think analytically,
• Very good knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.),
• Working knowledge of office equipment and computer hardware and peripheral devices,
• Basic understanding of databases,
• Proficient in English and Local Language (Afaan Oromoo) and Amharic
• Understanding of data confidentiality principles is compulsory

Required Education, training, license, registration, and certification

• Minimum of University Diploma or above in statistics, economics, agricultural economics, Computer science/IT, and other development or social science field
• Strong team work and partnership management skill
• Ability to analyze issues within local and global contexts
• Ability to think strategically and programmatically 
• Ability to work within tight deadlines
• Strong basic  IT skills 

Travel and/or Work Environment Requirement

5% field travel