JOB SUMMARY : Coordinates logistics functions, , ensure availability proper maintenance and repair of office furniture and equipment, manage stores, maintain proper inventory. |
RESPONSIBILITIES & TASKS : 1. Ensure the availability of office supplies, materials and equipments, establish safety stock and reorder level, 2. Ensure proper and safe keeping of stored items and adherences to store management in receiving, issuing, and disposing materials and equipments. 3. Register all fixed assets at all levels, give unique code and ensure effective and economic use of them for the purpose of the organization. 4. Ensure timely repair and maintenance of damaged fixed assets, discard obsolete and outdated ones by sale or otherwise in consultation with the Finance and Administration Director. 5. Ensure that office utilizes and services such as telephone, electricity, water, sanitation are fulfilled and available, that bills are timely settled to ensure sustainable availability of the services. 6. Ensure the maintenance of complete inventory of fixed and consumable assets, follow up and expedite the timely taking of inventories. 7. Set up depreciation system and implement as per the established depreciation procedure and methods keep updated record of fixed asset values and make available for financial statement. 8. Ensure that all the necessary supplies stationery materials, equipment, furniture, etc. are fulfilled for the Area Offices, assist them in making material acquisition when needed, ensure and control their effective and economic use. 9. Perform other functions when assigned by the Finance and Admin Coordinator;
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SPECIFICATIONS : A. Education : BA/College Diploma in Pharmacy Technician B. Work Experience : 2 years for BSc/5 years for Diploma, after graduation, shall posses an extensive experiences in Ware house mgt or similar position in the NGO sector C. Skills : · Think strategically,good leadership quality with analytical bent of mind; Good team player and team builder; · Interest and demonstrate potential strong quantitative and qualitative analysis skills, with proven ability to work with financial software packages, such as Sun System, Peachtree,;
· Excellent report writing and communication skills; · Other Computer Proficiency in MS word, EXCEL, MS-Access & SQL etc; D. General : · Good team player and willingness to work extra hours; · Energetic and enthusiastic approach to work and willingness for frequent travel to field Offices and project areas; E. Personality : · Supportive and ethical; · Pleasant and polite attitude at all times; ability to reflect the professional standards; · Ability to act as part of multi-cultural and multi-disciplinary team; · Dynamic and highly self -motivated; · Excellent communicator at all levels; · Able to work with minimal supervision and ability to withstand pressure F. Attitude and Values:
· A belief in the potential of all people to succeed if given the right support; · Willingness to multi-task and work on own initiative; · Supportive attitude to working with HIV/AIDS affected Community; · Supportive attitude and committed to client’s rights to access to comprehensive and quality SRH Service including Comprehensive Abortion Care-CAC; |