Employment Type and Duration: Employment will be on contract basis and the contract will be for one year (12 months), with possibility of extension subject to performance.
Required Number: 1
Reports to: the Knowledge Translation directorate.
The Knowledge translation directorate at the Ethiopian Public Health Institute (EPHI) would like to hire Admin Assistant who will be responsible for handling clerical tasks of the directorate including handling communications, managing files, updating paperwork and other documents, and performing other general office clerk duties.
Responsibilities:
The specific duties and responsibilities of the Admin Assistant include the following.
Drafting letters, and processing final letters and follow it.
Assist on the directorate’s daily activities.
Collecting and auditing staff’s attendance
Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Updating paperwork, maintaining documents, and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties.
Organizing travel by booking accommodation and reservation needs as required.
Coordinating events (Workshops, Planning session, review meetings etc..) as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Ordering office supplies
Organize office operations and procedures
Creating, maintaining, and entering information into databases.
Job Requirement
Minimum of TVET/College Diploma in secretarial science or any other related business fields.
At least 8 years of experience as a secretary or with clerical role.
Excellent organizational skills, ability to prioritize, and comfortable working independently
Ability to write clearly and help with word processing when necessary.
Proficient computer skills and ability to operate general office equipment
Strong communication skills.
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
