Assist in managing the security guard duty roster and ensure that visitor record is maintained
Under the supervision of the Base Logistician, the Logistic Assistant will be responsible for the following main activities:
Ensure that policies and procedures for all logistical functions are strictly followed at the base level.
Ensure the principles for efficient fleet management systems are observed.
Ensure the safety and security of Arzte Der Welt staff and assets are in place
Carrying out all repair and maintenance activities in the base (vehicles, fuel consumption, and local infrastructure)
Work closely with program and administrative departments and provide logistics support to the field sites
Provide support in maintaining and managing the stocks at the base level.
Tasks and responsibilities:
Vehicle Management:-
Support and manage all Arzte Der Welt own and rental vehicles according to the Arzte Der Welt required standards
Ensure the internal controls for the fleet are in place while minimizing risks associated with accuracy, transparency, and overall costs
Ensure appropriate tracking, maintenance, and reporting and make sure that the vehicles are operational all the time
Provide support in managing fuel stock
Ensure effective drivers management that includes daily roster, daily and weekly vehicle checks training and orientation, communication and coordination, vehicle safety and security
Ensure that all vehicles are equipped with basic tools, first aid kits, fire extinguishers, spare parts, registration books, and log books are maintained.
Base Management:
Manage consumption of office material, fuel, and lubricants used in the different facilities (office, house, store, etc.) and checks the conformity of security norms in Arzte Der Welt premises
Provide support in managing communication equipment (landlines, mobiles, sat phones), IT equipment, and internet devices.
Checks cleanliness of different open spaces (gardens, courtyards, etc.) and follows up on minor building rehabilitation work
Ensures the maintenance of all Arzte Der Welt premises (office, houses, stores, etc.) and checks on the general state of facilities (walls, roofs, electrical installations, water supply, and quality)
Provide support in clearing domestic waste in the different facilities and make sure that waste treatment installations are properly maintained
Security Management:
Support the Base logistician in ensuring security and risk management related to Arzte Der Welt staff, equipment/vehicles, premises, and staff moments/travel.
Analyze security situation in the area and share the updates with all staff on a regular basis
Ensure that safety and security equipment are available as per the required standard
Job Requirement
Expected profile:
Diploma or Bachelor’s degree in relevant field (required)
Relevant training in logistics, fleet, security, and operations
3 years experience working with INGOs
Good working knowledge of the English language is essential, Amharic and Somali Languages are desirable
Strong organizational skills in emergency situations and autonomy in daily operations
Good communication and reporting skills
Good working knowledge of Microsoft Word, Excel, and PowerPoint
Experience/knowledge of the Somali region is a plus
