Human Resource Coordinator

Job Description

Médecins du monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world's most vulnerable people.

Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:

Duty station: Ethiopia, Addis Ababa    

Employment Term:  3 months contract with possibility of extension

Basic Salary: 80,870.00 ETB

Reported to: The general coordinator and in collaboration with HR advisor at HQ,

Required positions: 1 (One)

Job Summary

Under the supervision of the general coordinator and in collaboration with HR advisor at HQ, you define, adapt, plan and supervise the implementation of the mission's human resources infrastructures including internal procedures and policies, compensations and benefits, talent management, staff disciplines, career development and learning or team building while respecting the local context and legislation and MdM policies and values. You lead a team and provide technical support to operational staff on the HR management of the mission.

 Essential duties and responsibilities.

Human Resource Management 

• Establish and update an HR strategy  and policy
• Participate in discussion on HR set-up and share recommendations
• Monitor and update the organizational chart and job descriptions
• Participate in the definition of HR needs in terms of writing project proposals and any amendments
•  Update and monitor the HR budget
• Update the HR documents of the mission and check compliance with local legislation and MdM policies
• Update and check, the monthly data salary (pay settings), in addition to the income tax and social security monthly statements
• Establish, update and ensure compliance of the recruitment processes and procedures
• Monitor and follow-up the HR issues managed by the MdM's legal counsel
• Manage health insurance services/contracts for national staff and their dependents
• Supervise existence, follow up and up to date staff leave plans
• Develop and harmonize HR tools and supervise the implementation by the field teams
• Set up staff representatives within the mission and ensure interfacing
• Supervise and/or carry out HR recruitments
• Supervises administrative management of national staff
• Advise line managers on resolving conflicts between members of staff including PSEA and corruption according to national procedures and MdM protocol.
• Ensure  predict staff performance evaluation of  MDM- France Ethiopia mission office.

Team Management

• Provide regular evaluation to your team
• Reinforce the capacity building of the HR department staff
• Organize and conduct HR department meetings

Technical Support & Capacity Building

• Define and follow-up training plan for the national staff
• Explain the MdM HR procedure and tools to staffs
• Organize presentation/information sessions on code of conduct, PSEA, Child abuse and anti-fraud and corruption policies
• Train the HR national team on the general HR administration procedures in place
• Develop and conduct HR management training on specific topics
• Manage internal mobility for national staff alongside relevant coordinators
• Analyze staff annual appraisals and highlight the weaknesses, the point to improve, the training needed according to the analysis
• Provide technical support to MdM local partners

Communication, reporting & capitalization

• Liaise with international NGOs HR coordinators in-country
• Participate in MdM team meetings
• Participate in meetings with the logistics & finance department
• Contribute to the Monthly Sit-Rep
• Elaborate HR reports and contribute to all other reports
• Any other related task assigned by General Coordinator

Job Requirement

Educational Qualification and Experience

• Master’s degree or  bachelor’s degree in human resources management
• Relevant work experience 4/ 6 years respectively in a humanitarian INGO as HR coordinator, administrative coordinator or in HR management

Work Experience

• Experience in conflict or difficult context is an asset
• Experience in capacity building
• Experience in negotiation and relationships with authorities in a moving and difficult legal context

Skills and qualities required

Technical and Other Skills

• Knowledge and  experience in the Ethiopian labor proclamation  
• Strong analytical and problem-solving skills.
• Ability to think strategically and be solutions focused.
• Excellent facilitation and  liaising   skills.
• Excellent coordination and team working skills.
• Ability to provide managerial of  support  projects and  development program .
• Thorough knowledge Microsoft excel and PowerPoint.
• Time management skills

Languages

• Languages: fluent in English is mandatory and knowledge in French is a plus
• You embrace the core values and support the proactive philosophy of Médecins du Monde.