Project Assistant – Construction

Job Description

VACANCY ANNOUNCEMENT

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Head of Sub Office and under direct supervision of the Peace Building National Officer, the incumbent shall be responsible to carry out general duties related to IOM’s construction works for transition and recovery work.

The successful candidate will be part of a dynamic team in an ever changing and diverse environment. S/he needs to be solution orientated, hands-on and a good motivator and communicator with people.

Responsibilities and Accountabilities:

1. Participate in preparing BoQs’ and developing standard forms for regular monitoring reports including progress of work, adequacy of materials, and details of work done.

2. Monitor construction work to verify standards and quality are adhered to.

3. Support the supervisor with the following functions:

• Transmit instructions to the contractor (s) and follow up on  the execution of works;  verify that the construction materials brought to site by the contractor(s) are in accordance with the specifications and are tested as per standard practices and submit report to the Engineer.
• Prepare periodical progress reports as requested by the supervisor;
• Report any identified defects to the supervisor
• Confer with management and field staff to discuss project specifications and procedures for implementation.

4. Assist in coordination and monitoring of projects.

5. Consult with relevant bodies inside and outside IOM to prepare project scope and specifications.

6. Provide support to Project Management, Site Management, Project Control Management, Procurement, Construction Management, as required.

7. Comply with UNDSS security protocol and internal IOM procedures.

8. Perform other tasks as assigned by supervisors

Job Requirement

Educational Qualification

·         University degree in Civil/structural Engineering, Architecture, Urban Planning, or related field of study or a combination of training and relevant working experience

Experience

·         Minimum 3 years of relevant experience in Civil and structural Engineering projects;

·         Demonstrated capacity and experience in the use of AutoCAD, ProgeCAD, ArcGIS, and RCD 2000.

·         Previous work experience in the engineering field especially in UN Agencies is an advantage;

·         Excellent experience in supervision of construction works with a track record of having undertaken construction or renovation of similar funding scale;

·         Experience and ability to produce and/or check the drawings including but not limited to site plans, architectural, structural and MEP drawings, cost estimation, BOQ and other layout plans which may be presented by prospective contractor(s);

·         Experience in working with international organisations, governmental institutions, and/or aid organizations an asset;

·         Ability to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

·         Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues;

·         Effectively applies knowledge of Civil and structural Engineering of relevant theories and practices, and recognizes their application within existing IOM processes;

·         Anticipates and understands internal and external issues and opportunities that may impact the construction programme landscape of IOM;

·         Understanding of Construction management framework approach is considered as an asset;

·         Adapts best Civil and structural Engineering practices to the requirements of IOM to facilitate the achievement of strategic objectives;

·         Demonstrated ability to maintain integrity in performing responsibilities assigned.

·         Ability to work in a multicultural environment

Skills:

·         Good computer knowledge in MS office packages.

·         Demonstrated capacity and skills in the use of AutoCAD, ProgeCAD, ArcGIS, and RCD 2000.

·         Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

·         Ability to work quickly and accurately and pay attention to detail.

·         Willingness to assist efficiently in a very busy project environment.

·         Ability to meet deadlines and work under pressure.

·         Ability to present clear and concise information and good communication skills i.e., Strong writing and reporting skills,

·         Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

Languages

·         Fluency in English and Amharic is required.

·         Working knowledge Afan Oromo/Somali languages is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.