Senior Logistics and Foreign Procurement Coordinator

COMPANY DESCRIPTION

The Soufflet Group is a French family-owned business which is collecting and adding value to agricultural raw materials through industrial milling and malting among other activities.

In malting, it is a front-rank world player in the malt market with 28 malt plants in Europe, Latin America, Asia, and Africa, located at the heart of the barley-producing regions. For more information: https://www.soufflet.com/en/our-sectors/barley-supply-chain/malting

Soufflet started its operation in Ethiopia in 2017 in the barley supply chain and commissioned its malt factory in Addis Ababa in April 2021.

Soufflet aims to source/buy 100% of its raw material locally which represents 80 000 tons per year.

 Soufflet intends to hire a Senior  Logistics and Foreign Procurement Coordinator who will manage all the importations processes and follow-up operations of the site.

MAJOR RESPONSIBILITIES 

• Apply Single windows insurance, bank, duty-free, pre-import permit, and EDFA for SME imports
•   3rd party importer selection and contract management
•   Collection of Air bill
• Evaluate and negotiate offers provided by clearing agents, forwarders, and insurance companies and award the winner
• Liaise with clearing agents, forwarders, and 3rd party importers for safe and timely delivery of cargo
• Check and confirm the completeness of import and export documents
• Assure the import is according to the Ethiopian customer’s procedure
• If the duty item, calculate the duty and process the payment
• Follow-up import via 3rd party
• Establish a good working relationship with govt agencies like investment, customs commission, banks, and insurance
• Collect goods from the airport
• Properly handover the goods to users
• Conduct clearing agents and other service providers’ performance evaluation
• Planning of foreign purchases by cooperating with user departments
• Periodically update the status of import to all stakeholders
• Attain cost savings by consolidating the different shipment 
•  Recording and reporting accurate import data
• Update foreign suppliers and all service providers’ databases and keep a record of their performance and survey new market entrants
• Negotiate and maintain a service level agreement with foreign suppliers and other service providers to ensure its performance
•   Liaise with the finance department on the payments and complete foreign procurement and other related transaction and maintain records and copies of documents
•   Handle the clearance of the hand carriage
• Handle the payment for small custom clearing, transport-related services with petty cash
• Carryout malt, barely, and seed export and exports of parts for maintenance
• Follow-up and timely awareness of new regulations to avoid additional costs from demurrage and truck detention and/or any other related penalty
• Eliminate the demurrages, storage, or other penalties following the delay of shipment
• Carefully review and approve shipment documentation before shipment arrival to avoid any delays in the shipments
•    Ensures compliance with all required government laws and licensing regulations
• Develops and implements systems and policies to administer documentation processes required to import and export materials.
• Sr. logistics and foreign procurement coordinator possesses in-depth and up-to-date knowledge of customs rules and regulations and other related requirements for global shipping.
• Resolves complex issues that have been escalated and expedites solutions with supplier/s, customs officials, and freight forwarders. 
• Work closely with banks and importers to secure hard currency