Finance Manager - North AO

CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Lead and manage the central payroll management and national staffs benefit and confirming government local law is adhered, assist the Treasury and Disbursement head in ensuring that smooth, robust and adequate financial systems and procedures are in place.

SCOPE OF ROLE:

Reports to: Area Director

Staff Directly Reporting to this Post:  Finance Coordinator (posting), VAT and tax Officer, Assistant Financial Accountant.

Dotted line relationship: -Treasury and Disbursement Head; Accounting Unit; Budget Holders and Logistics  

Functional relationship- HR, Logistics, functional departments at the CO and Hubs and FOs

Key Areas of Accountability

A.    Central Payroll management

• Ensure that the central payroll management is managed and updated effectively
• Maintain the accuracy and reconciliation of the payroll consistently.
• Ensure salary is deposited to individual accounts on the 21^st of the calendar month.
• Ensure the Agresso system balance is matched with the manual payroll copy for yearend audit.
• Timely recording of the monthly payroll to respective field offices cost centre
• Focal person for donor and statutory payroll and staff severance audit

1. Provides support to the CO treasury and disbursement Coordinators

• Ensures availability of funds for sub-offices and the country Office
• Monitors CO banking operation and intra bank transfers.
• Ensures documentation of CO bank statements and bank reconciliation on monthly basis,
• Ensures that there exists appropriate segregation of duties and responsibilities within the treasury function
• Ensures safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts; 

C.   Staff benefit and severance provision

• Prepare the overall national staff’s severance provision regularly and post to respective field office cost centre.
• Ensure accuracy, verify end contract severance payment for EtCo staffs, and advise field office finance team on the computation of staff benefit/severance.
• Reconciliation of the national staff severance between agresso balance and agency liability for yearend review and audit
• Regular amortizing of national staff medical and life insurance prepayments as per the HR master list

1. Ensures all payments are appropriate

• Checks all the process of cash disbursement requests are complete with regards to documentation and authorised by designated BH or SMT
• Ascertains that expenditures are allowable, allocable and reasonable and according to approved budget line items and/or agreement;
• Keeps follow up of records, cheques, receiving and issuance process of all unused /used cash receipt vouchers, with holding receipt and, as required by internal control procedure of the Agency
• Ensure daily posting of transactions on to Agresso/Account Payable
• Ensures the completeness and approval of petty cash replenishment vouchers
• Ensures that all requests and payments processed on time;

E.    Local law liabilities and SCI Internal Control

• Ensure Income taxes, pensions and withholding taxes are deducted from all salaries relevant benefits and suppliers/consultants and paid to ERCA according to the legislation requirements
• Ensure VAT is claimed in a timely manner to USAID
• Maintain and update the VAT reconciliation and schedules.
• Closely follow up with award team for newly USAID award VAT qualified.
• Ensure that compliance with SCI policies and procedures, internal controls and complete documentation relating to disbursement are maintained in processing payroll, staff benefits, employee tax and petty cash.
• Ensure that payments are completed within agreed time table and only when they are authorized
• Ensure that payments are fully authorized, accurately coded to appropriate awards and that they are all captured in Agresso on a daily basis.
• Make sure there is a close follow up on timely settlement of advances

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Commitment to Save the Children values