Office Manager

Job Description

About Frontieri:

FRONTIERi Consult PLC, based in Addis Ababa, Ethiopia, and with branch offices in Berlin, Germany, and in Juba, South Sudan, and Kenya, Nairobi, is one of the leading consulting firms. The firm was established in 2008 primarily to undertake research and consultancy assignments in the areas of development and growth in several disciplines. It works with a range of development issues commissioned by governmental and non-governmental organizations, and bilateral and multilateral institutions.

FRONTIERi is a company for talented people with different backgrounds and perspectives and we have gathered competent professionals and work in partnership with scholars across the country and abroad. For further information, please visit our website at: www.frontieri.com

Currently, we are seeking to hire an Office Manager at Frontieri Uganda office, responsible for overseeing the day-to-day operations and administrative activities of the office. The Office Manager will be responsible for managing staff, organizing and coordinating office operations, and providing administrative support to ensure the efficient and effective operation of the office.

Join our team of professionals and be part of our energetic team that is committed to bringing change by providing adequate research findings and advisory services for policymakers and contributing to the development of the countries we serve. We provide the best working relation and environment to allow aspiring talented professionals to engage in various research work and grow their potential while working with the best in the industry.

At Frontieri we have a diverse workforce of employees working in the field of Agriculture, Economics, Health, Education, and much more development projects yielding an innovative and thought leadership mindset. We have a workplace where many bright minds come together to create on-the-ground real data-backed research work. we have a work environment where employees’ well-being; personal growth and career advancement are embedded into our culture.

General Duties and Responsibilities of the Office Manager

• Oversee the day-to-day operations of the office, including scheduling, coordinating, and delegating tasks
• Develop office policies and procedures and ensure compliance with them
• Develop and implement systems and processes to improve office efficiency
• Handle administrative tasks, such as filing
• Manage office budget and ensure all expenses are properly recorded
• Monitor and maintain office supplies, equipment, and furniture
• Handle office correspondence, including emails, faxes, and mail
• Handle the recruitment and onboarding of new office staff
• Maintain databases and records of office activities
• Ensure the office premises are secure and well-maintained
• Develop and implement procedures for the safety of office staff
• Provide support to other departments as needed
• Producing quality reports, composing correspondence, and drafting new contracts;
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on
• Maintaining relationships with key existing partners and identifying & communicate with potential partners
• Researching organizations/ clients to find new opportunities as well as planning and overseeing new market initiatives
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications
• Support field operations, especially during data collection

Report To: Managing Partner

Required Number: 1 (One)

Job Requirement

Quliafication and Experience;

• BA degree in Business Administration, Social Science, Economics, Management, or a related field
• At least 5 years of experience of proven experience as an office manager or similar role preferably in research and consulting industry.

Technical and Other Skills

• Excellent time management, organizational, managerial, and communication skills
• Proficiency in MS office and other office and business software
• Ability to multi-task and prioritize tasks
• Ability to handle confidential information responsibly
• Knowledge of office equipment and office procedures
• Ability to work independently and as part of a team
• Ability to learn quickly and take initiative
• High attention to detail and accuracy
• Ability to problem-solve and think critically