The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
Supervisory Responsibilities:
May recruit, interview, administrative staff in the department.
Duties/Responsibilities:
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including preparing budget, maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives like task distribution ,follow up and preparing deadlines.
Performs other related duties as assigned
Job Requirement
Required Skills/Abilities:
Excellent English verbal and written communication skill.
Excellent knowledge of MS Office and marketing software (e.g. CRM
Excellent in management tool applications
Excellent organizational skills and attention to detaiL
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and record keeping systems.
Able to type minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
Bachelor’s degree in Business Administration or related field preferred.
At least six years of related experience required.
