PHARMACY MANAGER

Job Description

With its 40 years of experience, Première Urgence Internationale :

• Supports close to 6 millions beneficiaries
• With more than 100 Millions € yearly budget
• Present in 24 countries, on 5 continents 

Thanks to the work and commitment of : 

• More than 2000 national staffs 
• Around 200 expatriates from 45 different nationalities
• And 90 employees at HQ  

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.

Learn more about PUI: www.premiere-urgence.org/en/ 

PUI in Ethiopia:

PUI has been registered with FDRE Authority for Civil Society Organization (ACSO) since June 22, 2022 to enable the organization to operate legally in the country. Since then, PUI has been doing needs assessment in different regions of the country to identify gaps in order to decide where to put its effort for optimum results. Following some of these assessments, PUI has decided to implement its first project in Afar region where the consequences of the recent conflict and the ongoing drought has significantly affected the population of the region.

PUI is also actively looking for more partners to respond to more humanitarian needs in other regions of the country which were affected by conflict and natural disasters.   

Overall objective of the position:

The national pharmacy manager will have to ensure the general good functioning of the central PUI pharmacy and an adequate supply of quality medicines and medical equipment for the different bases of the mission.

He/she must ensure the proper management of medicines (supply, storage, distribution, monitoring of stocks and consumption) for the entire mission, both at the level of the central pharmacy and at the level of the operational bases and health structures supported.

The drug supply chain must be safe, reliable and documented at all levels.

Main tasks and responsibilities:

1.      Data collection, consolidation and analysis

• He/she supervises the monthly data collection from the bases and health centers and their entry into the Sagastock software/ Excel files.
• He/she analyzes this data in order to optimize the management of drugs and medical equipment (needs estimation, control, supply, cold chain, expiration dates, surplus/out of stock, etc.).
• He/she ensures the regular and appropriate use of management documents by the managers of the drug depots at the level of the health centers supported.
• He/she works in close collaboration with the medical service in order to verify, in relation to epidemiological data, the status of stocks and consumption and to evaluate the relevance of prescriptions.
• He/she must provide in real time any reliable data of stock, consumption, use of drugs and health products for the project.
• He/she makes a backup, at least monthly, of all computer data.

2.      Supply Process and Management

• He/she facilitates the importation processes of medicines, medical supplies and medical equipment in collaboration with Logistic coordinator
• He/she ensures compliance of the organization’s procedure with MOH/ EFDA rules and regulations  
• He/she elaborates the orders in collaboration with the health coordinator and ensures the follow-up of the orders sent to the head office in collaboration with the logistics coordinator.
• He/she supervises the delivery and reception of medical materials and consumables as well as the quality control of the medicines received.
• He/she informs the logistics and medical departments in case of non-compliance.
• He/she checks the conformity of the physical orders received against the expected theoretical quantities and informs the medical coordinator in case of inconsistencies.
• He/she supervises the preparation, distribution planning and routing of the needs of the supported health structures.
• He/she participates in the preparation of donations/loans/exchanges with the pharmacist.
• He/she informs in advance and collaborates with the logistics department for the organization of the transport of medicines.

3.      Stock management

• He/she controls the management of the central stock of medicines and medical consumables; in particular: stock movements both at the level of the Sagastock/excel computer database and physical movements, anticipation and management of expired products.
• He/she carries out a monthly physical inventory and performs random checks. In the event of a discrepancy between the inventory and the theoretical stock, he/she investigates and informs his/her supervisor.
• He/she is the guarantor of an appropriate, orderly and secure storage according to PUI procedures.
• He/she ensures that the storage conditions are in accordance with national legislation, in particular for narcotic drugs and narcotics.
• He/she controls the stock management of the health facilities' warehouses.
• He/she makes sure that the procedures and tools used in the health facilities supported are well understood and applied.
• He/she ensures that expired and/or damaged items are quarantined and that these items are effectively destroyed.
• He/she ensures pharmacovigilance and in particular informs immediately of any problem related to the quality of a drug, in accordance with the PUI procedures for pharmaceutical management.

4.      Staff supervision and technical support

• He/she provides training and technical support to the stock managers of the drug depots of the health facilities supported: stock management, rational use of drugs, substitution, critical analysis of consumption in the health facilities.
• He/she provides technical support to the managers of the drug depots in the health facilities supported by PUI: implementation of tools, coaching, occasional training.
• He/she monitors the consumption of medicines and consumables and informs the pharmacist (headquarters) and the health project manager.
• He/she organizes field visits to ensure proper management of medicines at the level of the health structures supported.

5.      Reporting / meeting

• He/she writes ans shares a monthly activity report according to mission communication chain.
• He/she participates in health teams meetings at the bases during field trips.
• He/she ensures the filing of documents and archives of the project.
• He/she represents PUI in Health Cluster meetings, etc., as needed.
• He/she edits and shares the monthly back up (Sagastock/Excel) with the HQ pharmacist.
• He/she updates and shares the annual PUI pharmacy activity plan.
• He/she participates in the monitoring missions of the donor
• He/she contributes to the elaboration of donor reports specifically for drug-related information on the mission.

Job Requirement

TRAINING:

• Pharmacy degree with valid professional license

PROFESSIONAL EXPERIENCE:

• Previous experience in a similar role;
• Previous experience in the humanitarian sector.

SKILLS:

• Compliance with safety rules
• Good mastery of Word and Excel office automation software
• Sagastock software knowledge is an asset
• Good communication skills, diplomacy and solution-oriented attitude
• Curiosity and interest in the organization's activities
• Good ability to manage deadlines in emergency response contexts 
• Stress resistance
• Honesty, integrity
• Adaptability, flexibility
• Autonomy, sense of initiative and anticipation
• Punctuality
• English (proficient) and Amharic

Length of the contract:  6 months initial contrat (w/ possibility of renewal)

Job location: Addis with possible field movements 

Desired start date: April 2023

The position is open only to Ethiopian nationals.

Qualified woman are highly encouraged to apply.