Project Manager

Job Description

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

 Throughout our over 26 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

 We are part of Alliance 2015 https://www.alliance2015.org/ a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at https://www.peopleinneed.net/

PIN currently invites qualified applicants for the position of: Project Manager for Emergency Project.

 Length of Contract: Definite until November 30,2023

 Requred:1(One)

 Job Description

 PM is responsible to achieve the specific results in the field in proper quality and time. Project Manager works under supervision of an Emergency Program manager and with close cooperation HR, Financial, Logistic, MEAL, Safeguarding, Engineering departments and another Project Manager working under the same program.

The Project Manager will be responsible for the overall management and successful implementation of emergency response projects. This will include managing the entire components of the project and required deliverables/outcomes, ensuring both technical and management requirements are met, and managing relevant government /stakeholder and donor liaison requirements.

The Project Manager is responsible for ensuring that key organizational principles and core humanitarian values and principles maintained.  The project manager is also responsible for ensuring that MEAL system, FRM (Feedback and response mechanism) and gender mainstream are well integrated throughout the project cycle; for ensuring that lessons derived through implementation of projects are well articulated, documented and disseminated both internally and externally.

Project Manager specific tasks are

PROJECT MANAGEMENT

• Everything related to the project cycle management, including planning, needs assessment/ identification, proposal preparation, budgeting, monitoring, reporting, financial management, cash flow planning, management of local team, etc.
• Ensure the project is delivered according to the contractual requirement of the donor, i.e. all activities and deliverables are completed within the agreed timescale and budget, reports are submitted as per the agreed schedule and formats and any other requirements or criteria are fulfilled as specified in signed agreements and PIN internal guideline.

TEAM MANAGEMENT

• Participating on all selection procedures (senior positions to be selected in cooperation with program manager), suggestions on termination of work contracts
• Supervision of the local project team performance, allocation of bonuses
• Support of professional growth of the staff, ensuring minimum staff turnover
• Ensuring the maintenance of good personal relations

• Managing and supervise the field staff attendance sheet and their per dime as per PIN Policy

SECTORAL DEVELOPMENT

• Support of new assessments
• Suggestions on improvements of program's quality, relevance and efficiency
• New proposals writing under supervision with Program manager

OPERATION and PROCUREMENT 

• Adhere to the security rules of PIN and enforcing the security rules with the project team
• Prepare project procurement plan on time, submit Purchase request and primary responsible in following up of the procurement status and ensure the delivery of materials in quality and timely manner
• Ensure the technical inspection of the procured materials are done by the respective stakeholder or technical staff 
• Make sure procured materials are with quality as stated in the specification or as per PIN standards and beneficiary/stakeholder request
• Proper processing and documentation of all tenders both in ELO and hardcopy
• Responsible for weekly car request every Thursday and make sure the vehicle is used properly and efficiently
• Responsible for preparation of stock sheet and provide to the Finance unit on time and follow the stock management procedure as per PIN policy.
• Organizing projects logistics including transport, purchasing, stocking, etc.

OTHER

• Substituting other Project managers during their leave as assigned by the Program manager
• Other assignments corresponding to actual needs of the mission.

 Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies. 
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.   
• Create and maintain a fulfilling and protective environment. 

OTHER

• Substituting other Project managers during their leave as assigned by the Program manager
• Other assignments corresponding to actual needs of the mission.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Emergency allowance for the emergency program staffs
• Bank loan facilities
•  20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
•  Medical insurance, including spouse and children
•  Accident insurance for all injuries during work time based on the law
•  Pension contribution of 11 % from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

Job Requirement

• Minimum Bachelor degree in Public Health, WASH, DRR, Hydraulics, Project planning and Management ,Social work, Development studies and other relevant and related fields of studies.
•  Minimum four (4) years and above relevant work experience in Managing emergency/emergency recovery and/or integrated development program.
• Experience in Project management, team management, budget planning and controlling, reporting experience is very relevant for the position
•  Culturally sensitive, the ability to work in teams/ isolated situation and stressful environments and under pressure of meeting deadlines.
• Experience of working in emergency projects specifically related to WASH, shelter & cash activities, project management, coordination &advanced computer skill are the basic ones.
• Experience in networking, representation and coordination and negotiation skills with government, Donor, community and other agencies.
• Knowledge about core humanitarian standards
• Previous working experience in the INGO environment
• Computer friendly (Word, excel, power point, outlook etc)
• knowledge of spoken & written Amharic and English, and knowledge on local language is advantageous 
• 3 strong references (will be crosschecked/contacted)