I. JOB SUMMARY
The purpose of the Program and Administrative Assistant position is to provide key support to the RIPA and WEGO teams in structuring and managing complex relationships between diverse group of constituents in coordinating program and administrative details. Under the overall guidance of the COP and supportive supervision from the Project Officer, the Program and Administrative Assistant ensures effective and efficient functioning of the RIPA and WEG0 projects, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The incumbent provides support to the overall financial management of RIPA and WEGO. S/he also plays the role of a liaison person with unit covering all programmatic issues and ensures the smooth running of the projects. The Program and Administrative Assistant reports to RIPA and WE-GO Chief of Party.
II RESPONSIBILITIES AND TASKS
Responsibility #1. Administrative Support
% of time: 25%
Responsibility #2: Procurement and payment request initiation
% of time: 25%
Responsibility #3: Records management
% of time: 20%
Responsibility #4: Coordination:
% of time: 15%
Responsibility #5:
% of time: 15%
III. PROBLEM SOLVING (Thinking Environment)
IV GENDER EQUALITY
IIV. QUALIFICATIONS (KNOW HOW)
A. EDUCATION/TRAINING
Required:
B. EXPERIENCE:
Required:
C.TECHNICAL SKILLS:
D. COMPETENCIES
V. CONTACTS/KEY RELATIONSHIPS
VI. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.